HR Officer

  1. Recruitment and Workforce Planning (20%)
  • Schedules meetings with heads of departments and sectors to discuss staffing needs and receive feedback about the status of the currently enrolled employees.
  • Designs and develops job descriptions for current and future staff, interns and volunteers in coordination with different departments.
  • Prepares annual human resources plan (inclusive of budgets) in coordination with the Director of Human Resources and submits it to the Finance Department at the end of each year.
  • Publicizes vacancies and job opening on URDA’s Daleel Madani portal and different online platforms.  
  • Screens resumes and contacts applicants to schedule interviews and tests.
  • Conducts interviews with potential employees, designs job offers to accept individuals and rejection letters to the unsuccessful ones.
  • Conducts orientation to new employees and follows up with them during their probation periods.

 

  1. Capacity Building and Performance Evaluation Reviews (20%)
  • Develops yearly training and development plan for all human resources in coordination with the different heads of departments and sectors.
  • Follows up with the employees on their attendance
  • Facilitates the yearly performance evaluations by notifying employees and their line managers about it ahead of time, sending them the PE forms, collecting their feedbacks and scheduling review discussion meetings.
  • Communicates PE results to the different departments to ensure implementation of decisions reached.
  • Follow up on PPR’s “Probation Progress Review” for all new comers.

 

 

  1. Personnel Administration and Regulation (40%)
  • Ensures that the implemented Human Resources and Volunteers Management policy at URDA is being abided to by all staff, interns, and volunteers.
  • Follows up on the daily attendance for employees working at Khaldeh Office along with employees based in different branches.
  • Prepare monthly payroll.
  • Administers leaves and keeps track of employees’ leave balance.
  • Issues employment and salary certificates in coordination with the Director of Human Resources.
  • Is in charge of organizing and archiving personnel files and updating them on a regular basis.
  • Ensures that all employees complete their timesheets on time and submit them by the end of each month.
  • Prepares job contracts in coordination with URDA’s legal department.
  • Issues internal memos related to administrative decisions, holidays and other URDA related notifications.
  • Issues warnings and enforces disciplinary actions taken against employees who violate internal regulations and procedures.
  • Supervises the registration of new employees at NSSF, calculates their monthly contribution and prepares the necessary paperwork.

 

  1. End of Service and Termination (10%)
  • Oversees all termination and end of service procedures.
  • Conducts exit interviews with resigned or terminated employees.
  • Issues financial and administrative clearance forms.

 

  1. Administrative Tasks (10%)
  • Regularly meet with donor delegations to answer any inquiries they might have about the organization’s Human Resources and Volunteers Management policy.
  • Conducts presentation to staff members based on need.
  • Undertakes any task assigned to him/her by the Director of Human Resources.
Intervention Sectors
Training & Capacity Building
Location
  • Lebanon
  • Mount Lebanon
  • Aaley
  • Choueifat
Application Deadline
Organisation
Union of Relief and Development Associations - URDA
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines

IMPORTANT or WILL BE REJECTED:

Interested applicants are encouraged to submit their CVs & Cover Letter to hr@urda.org.lb, with the subject title.

Emails with NO subjects will be declined.

Applicants must submit their applications between 8:00 AM & 4:00 PM ONLY.

Only shortlisted applicants will be contacted.

Requires a Cover Letter?
Yes
Experience Requirements
3 to 5 years
Education Degree
Bachelor Degree
Education Degree Details
A. Academic Qualifications
• Bachelor’s Degree Business Management: Human Resources, Project Management, Engineering Management, or any management related field.
• Master’s Degree is a plus.

B. Professional Background
• 3-5 years of professional experience in a similar role (preferably in a local or international NGO).
• Proven professional experience in developing reports.
• Has in-depth knowledge of the Lebanese Labor Law and all applicable decrees.

C. Skills and Capacities
• Fluency in English and Arabic languages: spoken and written. (French is a plus)
• Capable of multi-tasking and working on different projects for different donors at the same time.
• Excellent oral and written communication skills.
• Professional proficiency in using Microsoft Office programs such Word, Excel, PowerPoint and Outlook.
• Sound delegation and teamwork skills.
• Excellent negotiation and persuasion skills.
• Pleasant personality and capable of networking with individuals of different backgrounds.
• Leadership skills.
• Can work under pressure.
• Capable of finding quick, efficient, and cost-effective solutions to unexpected problems.
• Meticulousness and attention to details.
• Time management skills.
Arabic
Fluent
English
Excellent
French
Basic
Hide guidelines for wrong answers
No