Procurement Officer

Essential Duties and Responsibilities:

• Assist in the selection of appropriate suppliers and contractors to promote good procurement practice with regard to sustainability, ethical purchasing standards and costing.

• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.

• Work with internal team members (operational staff) to determine procurement needs, quality, and delivery requirements.

• Responsible for order placement timing, supply/demand alignment, material replenishment, and supplier performance.

• Monitor, evaluate, and improve supplier performance according to an appropriate Service Level Agreement on a continuous basis.

• Control and monitor expenses against approved budgets.

• Develop sourcing strategies, cost saving budgeting, and targeting.

• Set and plan how to achieve supplier accreditation, payment terms negotiation, optimization, and management.

• Maintain contracts with vendors; review and update inventory as required.

• Receive orders from various departments.

• Initiate and keep track of orders.

• Receive, inspect, and distribute orders.

• Reconcile or resolve order discrepancies with supplies.

• Monitor delivery times to ensure they are on time.

• Maintain good relationships with suppliers and renegotiate prices on a regular basis.

• Keep daily records.

• Code assets and update the database.

• Administration and reporting requirements as necessary.

Competencies and Skills:

• Previous experience as a Procurement Officer, or similar role.

• Computer literacy; proven ability to utilize and develop computerized spreadsheets and word processing applications.

• Accounting Software is an advantage.

• Strong interpersonal and communication skills.

• Independent self-starter with attention to detail; mature, empathetic, and professional.

• Possesses integrity and the ability to maintain accurate and confidential records.