ADMINISTRATIVE/FINANCE ASSISTANT

Cash flow management and monthly accounting:

• Ensure timely payment process of expenditures related to the operation of MDM programs. Prepare payment in advance and have them signed by the person having the signatory.
• Before processing any payment, ensure that supporting documents respect the procurement procedure and the commitment of expenditure procedures
• Issue receipts and check payments
• Provide translation of financial documents when required
• Follow-up on all operational advances (programs and logistic departments) and make sure advances are correctly settled within each month
• Keep the accountancy through the MDM accountancy’s system by ensuring financial data is up-to-date and cash/bank books and balances are up to date and accurate at all times
• In charge of preparing Income Tax table on monthly basis
• Assist in preparation of the VAT claim on monthly basis

Human Resources management:

• Update monthly attendance sheets and requests for leave
• Print salary slips and ensure they are signed by the employees and properly archived
• Provide assistance during recruitment process (screening of CVs, organize interviews and tests)
• Ensure confidentiality during archiving, monitoring and scanning of individual personal files and deliver all documents related to the professional life
• Post HR memos in MdM offices.

Archiving:

• Ensure quality archiving of Administrative Documents.
• Provide scanning of financial and administrative documents

Other:

• Assume part of the responsibilities and tasks during the absence of a team member
• Prepare and/or revise letters, agreements, or any other official document, according to the needs of the mission
• Translate verbally and in writing when necessary
• Perform any other additional duty on request of his/her supervisor
• Respect MdM principles/values and do not accept gifts in form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers
• Assist with preparation of meetings, internal and external trainings
• Report Minutes of Meeting when attending office meetings.

Education and Skills

University degree (BA) in Finance, Economics, Business and Administration or other relevant field – mandatory

Languages: English, Arabic - mandatory

Very good level of MS Excel - mandatory

Excellent attention to details – mandatory

Responsible, self-starter, initiative, ambitious, takes ownership of work his/her work-mandatory

Shares the humanitarian values of MdM - mandatory

NGO experience - desired