Finance Coordinator

MAJOR RESPONSIBILITIES

40%

Accounting, Compliance, and Monitoring.

Confirm the source documents/ payment packages before processing the payments to ensure alignment with local legislation and WV policies and procedures

Review daily data and post on the accounting System

Follow-up on Accruals and Advances and ensure all payments are processed within agreement terms

Assist the Accounting team as needed in the Review of Balance sheets reconciliations and follow-up on pending items

Ensure proper filing system is in place

Provide Feedback on all Partners' agreements and MoU's

Handle Partners Portfolio Management process from the financial assessment till payment execution

Collect and share with the Account Payable Team lead the cash needs for all the projects.

Attend Start-up & donor workshops in order to be updated on all Internal/Donor financial procedures and guidelines and to ensure maximum compliance

Payment packages are approved and all outstanding issues are addressed before processing

Ensure accurate daily data being posted in the system

Controlled Balance Sheet Accounts with proper follow up on Pending balances.

Financial assessment being conducted for all partners and Fair distribution of the Partners over the Finance Officers.

Cash Analysis to decide on the Cash Needs and Flow between Banks keeping the target low in alignment with the business rules.

40%

Grants / Projects Financial Management and Reporting

Run external and internal financial reports for all projects including grants.

Implement tracking/ monitoring system for projects, ensuring all relevant project information is accessible on a timely basis and properly summarized for rapid managerial decision-making.

Review and analyze Projects expenses and variances to advise the stakeholders on expenditure trends and potential issues.

In collaboration with the Finance Manager, ensure accurate and timely production and analysis of financial statements, reviewing for completeness and correctness, making the appropriate adjustments as necessary.

Ensure compliance to the various donor regulations in all grant transactions and processes; keep the Finance Manager informed on all major compliance issues/challenges while taking the necessary corrective steps.

Ensure timely communication/feedback with internal and external stakeholders as needed

Assist Grants Finance Manager and Prepare financial vouchers for projects budget entries (budget B/G) and review them for valid account/cost center and donor combinations before posting to SunSytems.

Assist the Grants Finance Manager with monthly reconciliations as required

Accurate projects / grants financial reports are prepared and shared with the Finance manager within set deadlines

Projects variance explanation consolidated and analyzed monthly.

Field Financial Reports are uploaded on FFR database as per set deadlines.

10%

Team Management & Development

Provide Capacity Building and play an active role in training and mentoring the Finance Officers on matters related to grant management.

Review the team workload regularly and ensure a balanced distribution of tasks to ensure smooth operation of the team.

Effectively manage the performance of Finance Officers, through ensuring performance agreements, regular performance reviews, and annual appraisal are done.

Address performance or behavioral issues when they arise.

Maintain positive, constructive and supportive communication with all team members

Efficient team maintaining technical up to date expertise to ensure accurate reporting and analysis.

Organize rotation in the team so that they are able to replace each other

Assessment of the talents of the Finance officers in addition to planning for potential career and continuous professional development to Identify potential successors.

5%

Risk Management

Raise awareness on key grants compliance standards to staff as relevant.

Assist the Finance Manager during Audits through ensuring the timely submission of the reviewed selected samples

Review and reconcile LDR’s on a regular basis

Ensuring 100% Compliance to Block Party Screening (BPS).

Minimum acceptable audit risk ratings through timely implementation of internal and external audit recommendations

Full compliance to LDR policy and BPS regulations.

5%

Perform other duties

Report any child and adult safeguarding incident as well as any fraudulent act as per the established procedures

Attend and participate in capacity building events locally and internationally as required

Attend and participate in WVL’s spiritual nurture events and other organizational events

Perform other relevant tasks as assigned.

Be aware and prepared to implement National Office Humanitarian and Emergency Affairs plan.

Participate regularly in devotional and staff meetings.

Assigned tasks are performed as per expected level within assigned timeframe

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor’s degree in Accounting, Finance or Business Administration

Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

Ability to solve complex problems and to exercise independent judgment.

Ability to lead and manage a team.

Good working knowledge of computerized accounting systems and must be computer literate in Microsoft Office programs.

Proficiency in written and spoken English

Good oral/written and interpersonal skills

3 years of professional experience in the finance field.

Minimum 2 years of experience in a finance management position

Practical knowledge of financial systems, internal financial controls & procedures and staff management skills