Procurement officer

Procurement management:

• To check and supervise all purchase files at national level.
• To ensure that assets and consumables needs for the office are available according to program needs
• To supply all items required by the authorized staff of the base, in compliance with Mada’s procurement procedures
• To provide feedbacks and guidance to the project managers regarding the procurement procedures and purchase files before submitting to the Administration
• To manage reception, transit and delivery of all items requested and purchased
• To verify, update and archive all purchase files
• To follow the procurement plan for each project with the project managers
• To compile, check and clean all procurement related archives prior to sending to Administration
• To prepare and facilitate training to Mada’s staffs regarding procurement activities
• To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary.
• To create and implement new tools related to procurement if necessary, with the approval of the Executive director

Premises management

•  To regularly inspect the office(s), guest house(s) and other work premises assess the work needs
•  To draw up a list of needs and manage the stock of maintenance items and consumables
•  To look after all material or furniture on the base, carry out minor maintenance and repair work as well as improvements to    the premises
•  To find additional premises upon identification of needs and follow up all contractual aspects of all premises

Durable Equipment Management

• To consolidate all Durable Equipment needs for the base
• To purchase and follow up the delivery of all Durable Equipment for the base with the support of the Administration
• To prepare, secure, validate and archive all Durable Equipment documents
• To make sure that all Durable Items   are tagged with logistics codes and properly followed and maintained
• To consolidate and verify the asset list at base level and report it to Adminstration on a monthly basis

Skills

• Spoken and written fluency in English /Arabic
• Good writing skills.
• Capacity to work in teams and flexibility to take on new tasks.
• Excellent interpersonal and networking skills.
• Proficiency in Microsoft Office.
• Dynamic leader with creative problem-solving skills, particularly in challenging situations.
• Strong oral and written communications skills.
• Strong management skills
• Able to establish and maintain effective working relations with people of different cultural backgrounds.
• Strong organizational skills and attention to-detail.