Finance Assistant

I. JOB SUMMARY
The Finance Assistant reports directly to the Project Officer (PO) in the project location and has technical reporting lines to the Finance Manager. The incumbent is responsible for data entry, processing transactions in Accounts Payable, General Ledger, and Accounts Receivable, reconciling Bank Accounts entries and official receipts booklet, compiling vendors’ tax files or payment, and ensuring that all transactions and supporting documents are complete and properly filed.

II. Responsibilities: 

1. Accounting

- Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
- Ensures all documents are complete, with the appropriate supporting documents, reviewed and approved before processing for payment.
- Reviews transaction-supporting documents to ensure that all are complete and properly filed accordingly.
- Ensures that all payments are made on time.
- Follows up on the bank transactions to ensure all processed; files hard copies and generates reports.

- Posts all financial transactions into the RTP Daily Expenses Log (DEL).
- Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the FO.
- Accounts for all petty cash expenditures.

2.Administration and timesheets management
Provides administrative support to the project team in the project location.
- Collects and submits timesheets to the FO.
- Maintains the database for timesheets collected.

3. Performs other duties as assigned.

III- EXPERIENCE
3 years experience in accounting or directly related areas

IV- TECHNICAL SKILLS
- Proficiency in use of Microsoft applications, including Excel and Word
- Good skill at using financial software applications
- Skilled in maintaining documentation
- Good written and oral communication skills
- Good knowledge of accounting practice, policies and procedures

V- DESIRED QUALIFICATIONS (An Asset)
- Previous work experience with an l/NGO
- Knowledge of DEL