Accountant and Admin Officer

Ability to start the job by 14 April 2021.
Only shortlisted candidates will be contacted.

The Accountant and Admin Officer handles all accounting and financial transactions at Masar in compliance with internal policies and procedures, donor requirements, best practices, and applicable laws. Additionally, the job incumbent handles key administrative and human resources management tasks. 

DUTIES & ESSENTIAL FUNCTIONS

Accounting

• Handle all book-keeping, utilizing the SWAP Accounting System, ensuring daily transaction recording;
• Prepare payments for consultants and vendors, in accordance with Masar's Financial Policies and Procedure and valid agreements;
• Perform monthly reconciliations of bank and cash accounts;
• Conduct weekly cash counts of petty cash and cash funds held by team members;
• Prepare remuneration and allowances payments to all contractual staff;
• Support the internal auditor and prepare needed documents for their monthly visit;
• Support the external auditor to ensure the issuance of timely audit report statements;
• Follow-up on and handle key payments and related documents issued by Masar, including office rent and office building services, Municipality tax, P.O.Box renewal, documents due to the Ministry of Interior, documents to the Ministry of Finance, medical insurance for staff, SWAP fee, server domain, and other relevant expenses;
• Attend trainings with donors in relation to accounting and auditing principles and requirements when needed.

Donor and Financial Management

• Ensure that adequate financial management routines and systems are in place and that Masar’s accounting practices and standards are adhered to as well as standards stipulated by law;
• Ensure that the requirements of donors, auditors and authorities are fulfilled, especially in relation to purchasing, authentication and payment procedures;
• Coordinate with donors to comply with their financial reporting requirements;
• Prepare donors’ budgets and financial reports as per requested templates and guidelines;
• Prepare monthly financial reports for management, including income statements and balance sheet. 

Administration

• Manage the office and its needs, including assets, expenses, stationery requirements, and consumables;
• Update staff files to include at all times the documents specified in the Admin and HR Policies and Procedures manual and the proper signatures;
• Compile and approve monthly attendance and time sheets prepared by staff on time;
• Ensure proper and adequate filing system for financial and administrative documents;
• Manage procurement services in line with Masar procurement policy outlined in the Financial Policies and Procedures manual;
• Update key documents, and keep track of the inventory list, vendors and suppliers’ list, pool of experts’ list, staff roster, donors’ roster, end dates of agreements, dates of budget transfers by donors, and any other relevant information that supports sound management practices at Masar;
• Support and ensure proper and smooth digital archiving;
• Assist in other administrative work as requested by the Executive Director.

COMPETENCIES

Required

• Bachelor’s degree in Accounting, Banking and Finance, or related field
• At least 5 years of relevant experience
• Proficiency in Accounting Software
• Good command of the English language
• Attention to Details

Preferred

• Knowledge of SWAP Accounting System  
• Previous experience in the NGO sector