Administrative Officer

Responsibilities and Tasks

• Organizing and managing schedules and calendars in cooperation with the executive assistant
• Receiving and processing communication channels, including email, phone, and physical mail
• Assisting with payroll and personnel databases with the executive assistant
• Conferring with accounting department to help make payments, process incoming invoices, and verify receipts with the executive assistant
• Ensuring functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Offering assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Creating reports and memos
• Assisting with job postings and preparation of interviews
• Assisting the IT in posting on social media
• Updating the assets documents twice per year (with labeling and referencing)
• Acting as a cashier as per the financial policies

Educational Background

• A degree in Office administration is required or any relevant field
• An experience of minimum 2 years in a similar position

Knowledge

• Strong knowledge in Microsoft Office Suite
• Must be highly organized and self-motivated
• Knowledge about social media platforms

Skills  

• Possesses strong communication skills  
• Able to handle multiple tasks at the same time
• Notable organizational skills and the ability to provide organization and structure that others can follow    
• Excellent organizational and communication skills
• Ability to work alone or as a team player.

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