Procurement & Logistics Intern

1. Job Summary

The Logistics and Procurement Department is seeking an intern to support the preparation and filing of different types of documentation related to office , logistics and project implementation. The position reports directly to the Logistics and Procurement Officer in Beirut 

2. Duties and responsibilities 

Search expects the following duties to be covered by the  intern as they correspond to core requirements of logistics work :

• Comply with Search values, procurement policies and procedures, including the thresholds and procedures for each market.
• Ensure the relevant signatures, authorizations and approvals are obtained according to the threshold amounts; request technical specifications when needed.
• Update the information about all procurements on the Purchase Request Tracking Sheet (PRTS)
• Ensure the proper documents are in place and compliant before submitting the payment to the finance department.
• Report any evidence of fraud, waste, abuse or any illegal or suspicious activity with any supplier, vendor, contractor, or anyone part of the procurement process within or outside of Search. 
• Manage equipment according to internal and donors’ guidelines
• Ensure an optimal state, proper maintenance and repair for Search premises and equipment
• Manage and control the stock of office stationery and kitchen supplies.
• Ensure that all supporting documentation, regarding procurement, asset/equipment and fleet management is prepared and filed according to Search and donor regulations and procedures
• Maintain the archiving system to keep record (scanned copy) of all the logistics transactions ensure regular update.
• Conduct any other work related tasks as assigned by the line manager .

3. Timeline

From July 2021 till end of September 2021

4. Requirements of Applicant

The following skills and experience are expected by Search for our evaluator for this project:

• Proficiency in English and Arabic (written and spoken);
• Experience in organizational work , local or international .
• Evaluation of documentations detailed finances and folder organizing 
• Evaluation methods and data collection skills;
• Familiarity and experience with contextual challenges in the geographic location(s) where Search is implementing projects

In addition:

• College student preferable with  BA in economic or administrative field 
• Languages: English and Arabic (fluent in both communications)