Senior Pharmacy Assistant

Background:

The Senior Pharmacy Program Assistant will work under the direct supervision and reports to the Chief Pharmacy Officer. S/he will provide administrative and logistic support to the Chief Pharmacy Officer and Area Pharmacists.
S/he is a member of the Central Health Unit.
The central health unit provides leadership, support, and guidance to the field teams in implementing IMC’s Health Program in Lebanon.

Job Purpose:
Provides support to the Health program team on a national level with regard to administrative tasks related to procurement and reporting.

Main Responsibilities:

• Interdepartmental Support:

S/he will be responsible to:
-Coordinate with the Logistics department to prepare a unified Procurement Request (PRs) for medication, supplies, printed materials, and equipment
-Prepare Good Issue Orders related to all procurements
-Coordinate with the Logistic department to distribute procured medication, supplies, printed materials and equipment to supported facilities
-Participate in the Selection of offers in bids related to medical procurements
-Participate in the Prequalification process and visits of vendors

• Coordinate with the Finance department on the submission of payment allocations related to procurements.
  -Track all effective, pending and projected payments related to procurements
  -Work with the Chief pharmacist officer on maintaining an updated procurement plan and follow up on all pending procurement requisitions
  -Support the Chief pharmacist officer in the review and analysis of all pharmacy related activities and indicators on a monthly basis
  -Refer back to the Chief pharmacist officer for matters that require technical medical expertise.
   
• Intradepartmental Support:

S/he will be responsible to:
-Coordinate with the Area Pharmacists on the submission and compilation of all Needs Assessments, Quantity Allocations and other requests that may apply
-Coordinate with Health Area Managers on the submission and compilations of all needs assessment and quantity allocations in regard to claim forms, visibility items (stickers, plaques, service banners), medical files, and laptops for IMC staff
-Compile all donated Equipment to the supported facilities in one document and update it upon each new donation
-Develop and update all costing tools used by Area Pharmacists
-Attend Medication distributions at MOPH Warehouse and support Area Pharmacists in counting and cross checking quantities

• Reporting:

S/he will be responsible to:
-Report to the Chief pharmacist officer all effective, pending and projected payments related to medical procurements and alert for any foreseen underspent and/or overspent
-Report to the Chief pharmacist officer /MEAL department all effective donations related to medical procurements
-Work with the Chief pharmacist officer on the review of the pharmacy report submitted by Area Pharmacists on a monthly basis
-Prepare and submit quantitative and qualitative reports to IMC partners and stakeholders like the Ministry of Public Health, WHO and others

• Others:
• Perform other duties as requested by line manager.
• Adhere to all of IMC’s policies and procedures, including Code of Conduct and Security SOPs

Essential Qualifications:
Possession of a BS degree in Biology/Biochemistry/Nursing/Other degree related to the Medical Field

Essential Experience:
A minimum of four years of satisfactory working experience in a Community Pharmacy

Essential Competency:

• Excellent communication skills
• Able to take initiative within a defined framework
• Able to work within a team
• Flexible and creative
• Strong commitment to work
• Able to work under stress
• Strong commitment to the organization and its values

Desirable Competency:

• Advanced reporting skills both qualitative and quantitative
• Advanced Microsoft excel skills

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website provided at the end of this document.

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.      

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.      

Website for reporting misconduct: www.internationalmedicalcorps.ethicspoint.com.  Please do not submit your CV or application to this website, it will not be considered for review