Project Logistics Supply Manager

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

Our project focuses on providing medical and mental health care to Migrant Workers in the country.

Responsibilities:

MSF is looking for Project Logistics Supply Manager to plan, coordinate and monitor all logistics and supply related activities in the project and provide support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project.

Accountabilities:

Logistics:

• Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population
• Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following: 

      - Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)

        - WHS: implementation of water, health and sanitation activities

        - Supply: implementation and maintenance of an appropriate supply chain for the project

• Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).
• Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.
• Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).
• Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.
• Participating in monthly reports according to guidelines.

Supply:

• In collaboration with the Project Coordinator and the Supply Chain Coordinator or Logistics Coordinator, planning, establishing and reviewing the supply activities in the project including its budget, in order to identify and optimize the response to the needs of the mission and the targeted population
• Monitoring and ensuring the efficient and smooth running of the following supply activities in the project: order processing, local purchase management, physical (warehousing) and administrative (management of movements) stock management, freight management, supply administration and implementation of standard supply tools (LogistiX 7, Q4, etc.)
• Ensuring the availability of relevant management data to the owners of the stock, project and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.).
• Participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his / her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities
• Participating in monthly reporting according to guidelines

Qualifications:

Education: 

• Essential technical diploma or technical university degree

Experience: 

• Essential:

- At least two years of working experience in logistics and/or supply chain related activities.

• Desirable:

- Managerial / supervisory experience.

- MSF or other Medical NGOs experience, and working experience in developing countries.

Competencies:

- MSF aim to respect patient’s right and dignity, according to MSF protocols and values – Adherence to MSF values is mandatory, Interest and / or experience in patient centered management is an asset

- Team spirit and collaboration: MSF aim to provide medical and mental health care in a multi-disciplinary approach – availability to work with other medical, paramedical and psycho-social components

- Open mindedness and flexibility – availability to work/collaborate with people from various background, origin, religion, etc

- People Management and Development, commitment to MSF Principles, behavioral flexibility, results and quality orientation, teamwork and cooperation