Administration Manager (Lebanese Red Cross staff seconded to French Red Cross)

Main Role

The French Red Cross delegation support the Lebanese Red Cross on the implementation of different projects. The Administration Manager is responsible for the office daily management and related HR, Administration and Financial duties. The manager works under the supervision of the Admin/Finance/HR Coordinator and in collaboration with concerned colleagues and partners.

Essential Responsibilities and Duties

• Responsible for the accountability and financial management of the delegation

• Responsible of the daily administration of the delegation

Operational Roles and Responsibilities

Finance

Accounting and cash flow

• Prepare delegation’s accountancy and monthly closure, cash control, bank reconciliations
• Scan accountancy support documents and insure the transmission to the FRC HQ in Paris
• Classify and archive of the monthly accountancy documents
• Manage Cash flow

Funding and donor

• Participate in budget’s project development
• Participate in the process of renewing funding, in particular by constructing and drafting the financial part of projects and requests.
• Participate in monitoring commitments made to donors: compliance with the terms and conditions of contracts
• Edit financial reports in close collaboration with LRC
• Ensure that donor’s procedures are fulfilled
• Contribute to the organization of audits
• Participate in monitoring delegation’s budgets
• Participate in the budgets revision
• Participate in the financial reports preparation
• Participate in the budgets follow up preparation
• Coordinate with the bank, in term of bank statements and all documents needed from the bank

Human Resources

Expatriates Staff

• Follow-up on the residency of expatriates
• Participate in welcoming expatriates, provide administrative briefing, etc.
• Assist the Admin Coordinator in the payment of expatriates per diem, advances etc.

National Staff

• Be the HR relay between LCR and the field to support the integration process of national staff.
• Inform himself about national obligations and practices concerning recruitment with the CRL: publication of offers, etc., and ensures the internal dissemination of this information.

Administration

• Organize and ensure the follow-up, classification and archiving of accounting and audit documents
• Ensure and up-date archiving system of all documents and contracts
• Up-date and keep organized HR files and related documents (leaves, visas, etc.)
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc
• Maintain computer and manual filing systems
• Take accurate minutes of meetings
• Ensure the security of documents as well as their confidentiality.
• Participate in the administrative follow-up of purchases (validation and invoicing)
• Participate in admin meetings

Function Specific Experience

• Experience in finance and administration
• Strong attention to detail, time management and organizational skills
• Excellent communication and interpersonal skills

Industry Related Experience

• Experience in international organization or Lebanese Red Cross is an asset