Finance Officer

Introduction about UPEL:

The Union for the Protection of Juveniles in Lebanon (UPEL) was founded on the 12th of February, 1936 by Messrs. Presidents Alfred Naccache and Sami El-Solh, Professor Philippe Bianquis and Father Andre le Genissel. (Ministry of Interior Receipt N.15). It was recognized of Public Utility by Decree N.9/EB dated 17-10-1939, confirmed by Decree N.169 dated 15-4-1978. It has six offices in the Palaces of Justice of the six governorates and a temporary shelter for boys.

Position Overview:

The Finance Officer is responsible for financial end month closure while keeping in line with UPEL policies, procedures and donor requirements. This position also requires close working relationship with Programs, Admin and Human resource staff and Support in developing of Financial Manual to set UPEL’s financial policies and procedures to enable the efficient, transparent and accountable running of the organization. This position also requires an evaluation of the work practices, advising on the factors for better performance of the association and building solid relationship with the partners.

Main Responsibilities

Accounting:

• Implementing financial procedures and verify payments making sure to abide by UPEL policies.
• Maintaining the accounts payable and accounts receivable system in order to ensure complete and accurate records.
• Analyzing data and prepares financial documents from the system for internal and external purposes.
• Reviewing the monthly transaction spreadsheets for onward posting to the accounting system by making sure all journal vouchers are entered into the system.
• checking of bank reconciliation statements of all accounts on monthly basis.
• Supporting during the donor verification visit and the audit process.
• Ensuring all financial transactions are reasonable, appropriate, and necessary. Making sure all the Data entries are included in the spreadsheets.
• Reviewing salaries, NSSF, Income tax and staff insurance.
• Ensure payroll preparation at the end of each month
• Drafting Bank letters and pay slips for the staff at the end of each month
• Creating of codes for the different budgets in coordination with the president and the pillars of UPEL
• Managing tax payments
• Ensuring proper filing.
• Solves technical accounting issues

Main Responsibilities

Budgeting/& Reporting:

• Conducting a thorough preparation of new budget and existing grant budget revision ensuring that all costs are covered and are not under/over budgeted in addition to correct use of the UPEL and donor budget formats.
• Preparing the monthly versus actual (BVA) report.
• Reviewing the budget spending and advice relevant staff on spending status and ask for feedback on all over/under spending.
• Updating spending plan for the grant in conjunction with the management.
• Timeline management to organize tasks and track deadlines
• Leading financial meetings
• Assisting in preparing Donor financial report for review  
• Reviewing Payment Requests and fund requests

In coordination with the HR Manager the Finance Officer will:

• Ensure that all financial Policies procedures and tools Including bribes and anti-corruption are in place;
• Ensure that all financial Policies procedures and tools are Up to date, reviewed on yearly basis and upon need;
• Ensure the payroll data base are accurate ready by the end of each
• Ensure all bank letters and pay slips are drafted by the end of each month
• Ensure all personnel relevant documents are ready upon donor verification visit and the audit process and spot checks; 

Organizational Policies:

• Respects the UPEL Child Safeguarding Policy (CSP) and its principles of child protection, ensuring the policy’s implementation and prompt notification of the CP Focal Point with any information regarding potential breaches of the policy;
• Is aware of, abides by and promotes the practices and values set out in all other UPEL policies and procedures such as the Internal Regulations, Standard Operating Procedures and other policies.

PSEA

• UPEL Foundation, has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries.  Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work.

Organizational Competencies:

Personal, Social and Leadership Competencies (PSLC):

• Self-management: Manages oneself, time and priority, shows flexibility, availability and adaptability. Self-developing, Identifies and expresses development needs.
• Communication and interaction: Communicate in a clear, responsible way and constructive way. Listens Actively. Shows Negotiation Skills. Deals with conflict constructively.
• Teamwork: Shows solidarity. Cooperates to achieving goals. Supports and advises colleagues. Uses a collaborative attitude within and outside the department. Creates Trust.
• Mission orientation: Respects the values defined, Courage, Ambition, Respect and Commitment. Represents the Mission of UPEL and contributes to it. Acts in UPEL interest.

Technical and methodological competencies (TMC):

• Respect for the institutional framework: Knows and respects UPEL working framework. Knows and applies the business management policies. Reports any incidents or violations. Applies security guidelines.
• Language & Computer skills: Masters language that are useful for the job:  Good spoken and written Arabic and English. Masters tools and application that are activity specific: Computer literacy (MS Word, Excel, internet navigation, accounting systems etc.)

Key Working Relationships:

Position Reports to:  UPEL CEO

Position directly supervises: NA

Technical reports to: UPEL CEO

Personnel / Pay Roll /Capacity building and development: UPEL HR Manager

Grievance / Leaves /Procedures and regulations: UPEL HR Manager

Indirect Reporting: UPELs Office Administration; 

Requirements:

• University degree in Finance & accounting 
• professional technical experience in Budget management, Financial Reporting;
• Previous experience managing Budgets financed through UNHCR, UNICEF is preferable;
• Good knowledge in Drafting Financial procedures and tools;
• Strong experience in donors’ audit

Other Skills:

• Ability to work within a team to support project objectives and priorities.
• A diplomatic attitude and demonstrated professionalism interact with senior contacts.
• Demonstrated commitment to ethics, transparency, and accountability in program implementation.
• Strong sense of personal integrity and commitment to confidentiality.
• Able to work under pressure
• Attentive to details
• Hard worker and committed
• Transparent and trustworthy