Procurement Officer

Procurement management:

To check and supervise all purchase files at national level.

To ensure that assets and consumables needs for the office are available according to program needs

To supply all items required by the authorized staff of the base, in compliance with Mada’s procurement procedures

To provide feedbacks and guidance to the project managers regarding the procurement procedures and purchase files before submitting to the Administration

To manage reception, transit and delivery of all items requested and purchased

To verify, update and archive all purchase files

To follow the procurement plan for each project with the project managers

To compile, check and clean all procurement related archives prior to sending to Administration

To prepare and facilitate training to Mada’s staffs regarding procurement activities

To capitalize on the supply work done through markets studies, editing of catalogs, and other tools if necessary.

To create and implement new tools related to procurement if necessary, with the approval of the Executive director

Premises management

 To regularly inspect the office(s),  and other work premises assess the work needs

 To draw up a list of needs and manage the stock of maintenance items and consumables

 To look after all material or furniture on the base, carry out minor maintenance and repair work as well as improvements to    the premises

 To find additional premises upon identification of needs and follow up all contractual aspects of all premises

Durable Equipment Management

To consolidate all Durable Equipment needs for the base

To purchase and follow up the delivery of all Durable Equipment for the base with the support of the Administration

To prepare, secure, validate and archive all Durable Equipment documents

To make sure that all Durable Items   are tagged with logistics codes and properly followed and maintained

To consolidate and verify the asset list at base level and report it to Adminstration on a monthly basis

Skills

Spoken and written fluency in English /Arabic

Good writing skills.

Capacity to work in teams and flexibility to take on new tasks.

Excellent interpersonal and networking skills.

Proficiency in Microsoft Office.

Dynamic leader with creative problem-solving skills, particularly in challenging situations.

Strong oral and written communications skills.

Strong management skills

Able to establish and maintain effective working relations with people of different cultural backgrounds.

Strong organizational skills and attention to-detail.