Assistant to Executive Director

Reports to                  : Executive Director

Liaises with                : Internal and external stakeholders

Main role: As assistant to the Executive Director, the applicant needs to be exceedingly well organized, flexible and handles the administrative challenges of office duties and various tasks required under the below key duties.

Administrative tasks

1.   Communicates with internal and external stakeholders for Executive Director (ED)
2.  Facilitates day-to-day operations of ED office
3. Performs functions such as preparing correspondence, receiving visitors, arranging conference calls, draft and send emails, make power point presentations
4. Attends meetings, take minutes, ensure timely follow up on actions after the meetings                                                                                        
5. Undertakes research based on ED requests
6. Implements clerical tasks: typing, filing, archiving, facility management, meeting facilities, operating office equipment, reception and phone calls
7. Participate in trainings offered by the management.
8. Available for other duties when needed.

Assisting in HR processes

1. Monitors time attendance and work reports
2. Maintains employee files (soft and hard copies), time and leave procedures
3. Assists in implementing the recruitment procedures: job posting, CV screening, assigning interviews, reference check, advertisement media, job fair, onboarding, induction & integration
4. Assists in the performance evaluation process
5. Follows up on legislation, rules and regulations updates
6. Assists in HR training needs, actions and evaluation
7. Assists in nurturing CDLL values and code of conduct  
8. Handles employee related issues, conflicts, inquiries, work related  concerns

Assisting in internal audit processes

1. Participates in auditing financial reports
2. Participates in auditing operational cash processes
3. Participates in auditing implementation of policies and procedures

Education: Bachelor in Business Administration or equivalent degree

Experience: 5 years in relevant areas

Other requirements & skills

Gender: Male or female

Age: minimum 27

Languages: Fluent in Arabic, English and French
Computer skills:  Competent in using Microsoft Office and Internet. Additional digital skills are a plus.

Personal attributes

• Honest, transparent, patient, humble and highly confidential
• Excellent communication skills, creative, multi-task oriented
• Strong sense of responsibility and  accountability
• Handles crises, emergencies and adapts to change.

Contract: Full-time   

Office location: Halat, Jbeil