Receptionist & Administrative Assistant (Service Provider) - Beirut - National Candidates Only

Background of the project

The Administration department for the International Rescue Committee is looking for the support of a 3-month support period lead by a service provider to fill in the role of a Receptionist and Administration assistant in Beirut.

Scope of work

• Receive, Greet and Direct External Visitors to departments.
• Receive Mail on behalf of the entire Beirut HQ/Office.
• Send out mail from Beirut to Fields & Organize mail distribution.
• Tracking and filing of Waybills.
• Replenishment of office Stationery on the position’s duty location; paper, pens…etc .
• Photocopying/ Scanning all the payments and Documents in support of Administration team.
• Filing and Data entry related to Facilities, stationery, and maintenance.
• Tracking attendance.
• Perform other Ad-hoc duties as and when assigned by supervisor.

Deliverables:

• Fully Filed Facilities folders: data entry+ hard copies filing.
• Inventory count for stationary Beirut.
• Inventory count for kitchen supplies Beirut.
• Filing of hard copies and tracking of offices utilization % Beirut – month by month.
• Filing waybills.
• Moving Administration files as agreed with officers to warehouse / Administration kept space.

Schedule:

• Mon-Friday:  8am-5pm.

Requirements:

Education:

• Fresh graduate preferably in business administration, office management – could be Technical TS or University.

Work Experience:

• Previous Front Desk, Customer Service, Sales and/or Secretarial Experience is found relative.

Demonstrated Skills and Competencies:

• Ability to work as a member of a team is essential.
• Positive courteous and professional attitude.
• Strong interpersonal skills and written and spoken communication in listed languages.
• Able to maintain composure and prioritize work under pressure.
• Able to work overtime when necessary and be able to coordinate multiple tasks and maintain attention to detail.
• Must be computer literate, including Microsoft Word and Excel/ Power Point.
• Self-motivated, honest, highly responsible, and punctual.