Logistics Supervisor

WHAT IS MSF?

Médecins Sans Frontières/أطباء بلا حدود (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

A FEW WORDS ABOUT THE PROJECT

The project started in Sept. 2013 in Shatila, where MSF currently manages an outpatient center for chronic non-communicable diseases (NCDs), vaccination services with transversely integrated mental health services and health promotion, and referrals for patients who require services beyond the scope of MSF activities. Additionally, MSF opened a women’s health center with sexual and reproductive health care.
During 2018, low risk deliveries were relocated from Shatila to Rafik Hariri University Hospital compound, where MSF runs a Birth Centre. MSF took this as an opportunity to work together with external partners as catalyst for change around midwifery model of care and demedicalization of deliveries. The antenatal care services remain in the camps, to serve the most vulnerable women.
In Bourj el Barajneh camp, besides the above-mentioned activities, MSF provides in addition home-based care for those patients who are housebound or bedridden often due to an advanced NCD disease.

MSF BIRTH CENTER (BC)

The MSF Birth Center is unique in Lebanon, in its objective to develop a midwife led model of care. The midwives are responsible for all of the deliveries and are only required to consult the obstetrician in case of complications. The model focuses on low risk pregnancies. There is an assessment room for all patients being followed in ANC, including the higher risk cases and they may attend at any time to be assessed. The most important role of the obstetrician is to manage any complicated cases either in BC or prior to referral to another hospital, and to be active in teaching, coaching and empowering of the midwives and nurses to help develop the midwife led model of care.

Responsibilities:

MSF is looking for Logistics Supervisor to supervise the daily logistics activities and providing maintenance to the MSF equipment, facilities and infra-structures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Accountabilities:

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force;  providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

Vehicles management

• Supervise Head Driver in the absence of log manager. Ensure vehicle insurance, licensing and documentation; ensure that needs for tools, spare parts, vehicle contents, etc. (identified by the Fleet procedures) are met.
• Closely monitor fuel consumption and manage fuel supply.

Construction and maintenance

• Supervise Logistic activities plumbing, lighting, roofing, furniture etc, equipment (power supply, cold chain, comms, computers etc.) remain in good state.
• Managing logistics stock (inventory & replenish).
• Follow up on all minor and major construction activities in close collaboration of log manager.
• Follow-up projects technical issues (repairs, construction and Watsan).
• Select external staff and material for all technical activities (plumbing, carpenting, painting, electricity, masonry) based on quality of work and price.
• Filing of construction plans, monthly report and work forms.

ICT management

• Ensure the provision of reliable Internet provider.
• Ensures the proper storage and backup of all user data: MS Outlook, Homere and MSF BooX on all project computers on a monthly basis;
• Is responsible for hardware and software troubleshooting and assisting staff with computer

LOG HR management

• Is responsible for the management of Rosters, Leaves etc for Crowed Controllers.
• Work in collaboration with Specialized Technician and workers if necessary.
• Provide support to Specialize Technician in management of maintenance agent daily tasks.
• Support Head Driver for in management of Drivers roster and leaves if necessary.
• Security management for logbook incidents.

Asset Management

• Update inventory to record asset in facilities/follow up on TMS
• Inventories and the reallocation of equipment (WatSan, energy and IT).

Others

• Follow up the preventive maintenance plan and follow up sheet is updated accordingly.
• JR are followed and done on timely manners and recorded in JR follow up sheet.
• In General, assist all MSF staff during activities in the camp and assist the PC in the context assessment and networking for security.
• Follow-up on BioMed equipment and mission visits for maintenance and recommendations.
• Ensures that the line manager is aware of any problems linked to the quality or availability of the items to be purchased.
• Any other task assigned by line manager.
• Ensure proper logistics reporting

Qualifications:

Education:

• • Essential secondary education and formal technical training.

Experience:

• Minimum 2 years’ experience in supervising teams is mandatory
• At least one year in MSF or 2 years in a similar position out of MSF

Language: Excellent command of English both oral and written.

Skills: Able to learn and use software used for recording, Essential computer literacy (word, excel and access).

Soft Skills: Results and Quality Orientation, Teamwork and Cooperation, Commitment to MSF Principles, Flexibility, stress management.