Administrative Assistant

PURPOSE

Administrative Assistant provides complex secretarial and/or administrative support. In addition, handles administrative tasks in support of all Water and Habitat department (WatHab) activities of Lebanon delegation, thus having impact on both operations as well as support. The job is mainly desk work but may require travel to the field.

Education required and experiences:

• Technical or university degree in Business Administration/Accounting
• Excellent command of written and spoken Arabic and English. (Knowledge of French is an asset)
• Computer proficiency specifically in MS Office Suite 
• Typically, 2-3 years’ overall professional experience. (Engineering Back office in an asset)

Main Responsibilities:

• Oversees all administrative activities in support of the engineers;
• Documents, drafts and shares correspondence to formal requests received by the department;
• Keeps track of financial data at department level;
• Follows-up all aspects related to support departments, particularly Logistics, Finance & Administration, and Information Management;
• Produces statistics and updates data using specialized tools such as WPA, PAM, Tableau, or Excel;
• Follows up on and finalizes technical reporting;
• Independently carries out complex secretarial tasks;
• Liaises with external stakeholders, interlocutors, and service providers on all aspects pertinent to WatHab operations manages the contacts database;
• Contributes to producing tools adapted to their WatHab department’s operational needs;
• Applies information-management best practices and ensures compliance with procedures, including in terms of user training (practices and tools) where needed;
• Manages, keeps organized and updated, and helps navigate WatHab Lebanon’s library and inventory;