UNV Finance and Administrative Assistant

Under the direct supervision of Senior Finance and Administrative Assistant, the National UN Youth Volunteer will:

• Assist in the preparation of relevant procurement documents (Request for Proposals, Request for Quotation, Contracts, Request for Payments, etc.) ensuring all supporting documents in accordance with UNDP requirements;
• Maintain data bases and inventories of all project outputs and activities;
• Draft correspondence in English and/or Arabic, and follow up on correspondence;
• Assist in the preparation of workshop and meeting agendas and assist in collecting material for meetings and conferences;
• Monitor leave and absences of project staff;
• Perform additional tasks, within the administrative scope of work and as required by the Project Manager;
• Assist in managing the logistics of project events (technical workshops, training sessions, stakeholder meetings, project review meetings, etc.);
• Assist in the creation of requisitions in Atlas for the projects, registration of goods reception in Atlas;
• Assist in the preparation and updating of project budget and maintenance on ATLAS, including timely corrective actions on budget check errors, matching exceptions, unapproved or unprocessed vouchers/RDPs, incorrect supporting documents, etc.;
• Compilation of supporting documents for POs/contracts and preparation of requests for direct payments in line with the UNDP internal control procedures
• Perform other finance duties as may be required and assigned by supervisor and/or UNDP management.