Venture37 is seeking candidates for the Administrative Assistant internship for the Lebanon office to support the current programs being implemented: the Farmer-To-Farmer Food Safety and Quality (F2F FSQ), the Lebanon Investment in Quality (LINQ) and the Cooperative Development Program (CDP) funded by the United States Agency for International Development (USAID). The projects aim to support local agri-businesses and cooperatives through improved production capacities, better enabling environment, and enhanced resources to meet the evolving needs.
The position of Administrative Assistant intern is an entry-level position that supports Venture37 Lebanon office program administration as well as Finance and Procurement functions. He/She will coordinate directly with the Porcurement and Admin Coordinator and the Finance Manager.
Detailed responsibilities include, but are not limited to:
Procurement (50%)
- Assist the Procurement Officer to collect data and supporting documents from vendors on regular basis and ensure necessary follow-ups
- Format and upload data and files received from vendors
- Identify gaps in data documentation and work with Procurement Officer to fill‐in any gaps of information
- Manage the Excel‐based vetting tracker data base. Review and ensure data integrity and completeness
- Communicate with vendors if necessary, to obtain missing documents
- File documents on procurement transactions in respective vendors’ files
- Other procurement tasks as assigned by the Procurement Officer.
Finance (50%)
- Assist the Finance Manager in following-up with the different teams to complement procedures for ongoing grant contributions and other allocated payments
- Assist in maintaining monthly financial files in both hard and soft copies
- Communicate with local suppliers and hotels and obtain invoices and other supporting documents
- Work in cross-functional teams to support the programs as directed by the Finance Manager
- Other finance and accounting tasks as assigned by the Finance Manager.
Intervention Sectors
Agriculture
Location
- Lebanon
- Mount Lebanon
Application Deadline
Organisation
Salary Range
< 800 (USD)
Contract Type
Full Time
Application Submission Guidelines
Please submit your CV to admin.linq@landolakes.com indicating "Admin Assistant Intern" in the subject line, no later than February 9, 2022.
Please note only finalists will be contacted. No phone calls please.We are an Equal Opportunity and Affirmative Action Employer. Land O'Lakes enforces a policy of maintaining a drug-free workforce.
Requires a Cover Letter?
No
Experience Requirements
No experience required
Education Degree
Bachelor Degree
Education Degree Details
• Bachelor’s degree in management or any other related business field/subject
• Minimum or no experience working in the administrative field
• Proven organizational skills (planning and executing)
• Self—motivated and willing to take on a variety of different assignments and tasks while working as part of a small team
• Good computer skills- effective use of Microsoft office package and internet
• Minimum or no experience working in the administrative field
• Proven organizational skills (planning and executing)
• Self—motivated and willing to take on a variety of different assignments and tasks while working as part of a small team
• Good computer skills- effective use of Microsoft office package and internet
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No