Procurement Coordinator

Duties and Responsibilities 

• Ensure Quality assurance of goods and services procured for use in the organization.
• Give guidance on budgeting contributions by ensuring departments capture realistic market prices during budgeting process
• Responsible for overseeing all unit staff 
• Carry out systematic research and market survey 
• Develop and implement standards for continuous review supplier performance
• Ensure Supply Chain management remains fully interlinked avoiding any systematic troubleshooting
• Oversee timely tracking of departmental requests, purchases, receive timely systematic feedback on their requests through the document tracker
• Manage and guide the team on risk analysis of contract conditions and commercial implications on terms agreed with clients/suppliers
• Responsible for coordinating tendering committee and offering policy and technical advice on all tendering procedures
• Plan and coordinate section meetings to review procurement recommendations
• Prepare supplier tenders and bids
• Regular update of the prequalified supplier database and ensure onboarding/offboarding follows due process
• Manage the procurement supplier relationships and contracts for the organization
• Participate in preparing supplier contract terms of sales and risk analysis

Requirement and Qualifications

• Bachelor’s degree in the relevant field of Supplies Management, Logistics, and Business Management.
• Minimum 3- 5 yrs. 
• Excellent Computer skills (Microsoft office)
• Experience in working with Non Governmental Organizations 
• Experience in handling donor funded Supplies/Procurement
• Excellent knowledge of stores management and warehousing
• Ability to Negotiate and network in favor of the organization
• Good understanding of Local Purchasing Order system and related software
• Excellent Interpersonal, communication and Leadership skills
• Energetic and Self- motivated can work with minimum supervision