Reporting and Program Development Coordinator

Position Objective:

Facilitate donor reporting and program development processes. First and foremost, the position holder is responsible for maintaining procedures that assure the development of compliant and high-quality reports and other written content to highlight Caritas Lebanon's work. Second, the coordinator assists the Program Development Manager in facilitating and managing the overall proposal development process. This position reports to the Program Development Manager and works closely with Senior Grants Coordinators, MEAL team, and support functions.

Duties:

Reporting (30% of the time):

• Maintain a monthly report submission deadline calendar to track timely submission of donor reports
• Review deliverables to ensure technical integrity and to ensure complete information has been provided in accordance with the terms of the grant agreement
• Develop reporting templates when no donor format exists/ improve existing templates and add relevant instructions to help facilitate and simplify report writing

Program Development (60% of the time)

• Work with the Program Development Manager to establish and maintain positive relationships with donors and potential donors.
• Producing and regularly updating a comprehensive mapping of all donor opportunities in the country, including the regular update of the portfolio analysis of CL
• Develop narrative, logical frameworks, budgets, and all other annexes for proposals. This includes soliciting ideas from program and field staff, coordinating with the grants management team, and packaging proposals to meet the specific needs of different donors
• Assist program staff with technical assistance during the grant preparation (incl. kick-off meetings) and execution phases, collaborating closely with senior grants managers and other personnel
• Identify and conceptualize prospective activities that are appropriate in response to the present political context as well as specified program goals and objectives
• Assist in the development of technical presentations and other content, as well as rolling evaluations and other planning exercises, in collaboration with the PD Manager

Other Responsibilities (10% of the time)

• Work closely with the Grants Coordinator to ensure accurate archiving of grants documentation (contracts, proposals, annexes, reporting, project-specific MEAL tools) and their access for all relevant staff
• Help identify potential strategic partners and engage in strategic partnership discussions in close collaboration with the Program Development Manager
• In coordination with the R&D Officer and the MEAL Department, support the evaluation of projects and lessons learned to feed into other proposal development processes and ensure findings are institutionalized
• Assist in any other task requested by the Program Development Manager within the scope of work of the unit

Generic Duties

• Follow Caritas Lebanon's operational policy and procedures
• Respect the internal policies and procedures for example dress code, attendance, discipline, etc.
• Complete schedules, activity planners, monitor staff availability, and act against any shortfall
• Resolve any staff issues and escalate any unresolved issue to the concerned manager
• Perform other related duties as assigned by the manager

Job Knowledge:

Academic:

Bachelor's Degree in Law, social sciences, political science, international relations, or any relevant field.

Additional Training:

• Strong problem-solving and critical-thinking skills and ability to foster teamwork
• Strong problem-solving and critical-thinking skills and ability to foster teamwork
• Strong organizational, management, and administrative skills, preferably with respect to reporting writing and monitoring, and evaluation

Work Experience:

• 3 to 5 years of experience in a similar role related to program development and grant acquisition
• Significant experience establishing and maintaining donor relationships, tracking donor trends and opportunities
• Track record of developing successful proposal packages, including narrative, logical frameworks, and budgets. (UN Agencies, U.S State Department, EU)
• Significant experience developing narrative donor reports under minimal supervision.
• Advanced skills in Microsoft office, EViews, and SPSS.
• Experience working with local organizations on project design and assessing technical and programmatic capacities

Computer Literacy:

MS-Word / MS-Excel – Advanced level