Finance Officer

THE ORGANIZATION:

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organization with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

For further information about the association: www.hi.org

OBJECTIVE OF THE POSITION:

Under the supervision of the Finance Manager of Lebanon Mission, the Finance Officer takes charge of the mission’s daily financial operation in compliance with donor and the programmes financial framework  

Location: Beirut with frequent movement to the area of intervention

Responsibilities

Responsibility 1: Manages the availability of financial resources for HI Lebanon

Objectives: to ensure sufficient money to carry out activities is available in the mission     

Benchmark: calculation of the cash forecast is accurate, calculation of monthly regular costs, Cash payments completed on time; collaboration with other departments is smooth.

Activities:

Support the budget managers to elaborate accurate monthly cash forecast

Compile the monthly cash forecast from all budget managers and send it to the Finance manager for subsequent action with close collaboration with the accountancy team

Processes the payments and reception of cash/transfers during appropriate hours and in the field if needed

Prepares the cheques for payments and ensures they are dully signed by the authorized persons.

Registers the entries in the logbook for each operation and controls the coherence between the log book and HI procedures

Ensures there is no cash shortage by anticipating cash withdrawal, informing the line manager in order to prepare the withdrawal request.

Performs weekly and monthly cash counts with the accounting officer and with other designated persons.

Filing of accounting documents, including in scan-it as advised by HI procedures

Responsibility 2: Supports the finance manager to manage budget updates and allocation, including for partners

Objective: to carry out timely changes in Navision for budgetary matters

Benchmark: all analytical modification is done every month and when required, budget are updated.

Extracts the budget monitoring and follow up on monthly basis and whenever required

Updates monthly indicators

Carries out manual budget changes including analytical modification, updating FBSC and resource number, forecast amount in Navision

Prepares financial time sheets for donors according to HI processes and donor requirements.

Ensures proper filing of donor documentation (contracts, amendments, diverse communication etc.)

Elaborating, updating and implementing allocation tables not only of staff costs but also including other running costs such as car and office rent, communication, utilities, maintenance, stationeries and supplies (TAFF)

Responsibility 3: Assists the finance manager in preparation of financial audit and donor financial report

Objective: to provide timely and accurate audit documents and draft of financial report

Benchmark: documents required by audits are provided timely and accurate, donor financial reports are prepared timely and accurately

Activities:

Pulls out financial documents such as donor contract, partner contracts from the archive for audits

Compiles and checks audit requirements from other departments prior to submission

Drafts calculations needed for the auditor

Drafts donor financial reports

Confidentiality is required in all these responsibilities.

Note that this job description must remain flexible; to respond to additional tasks or changes as identified by the line manager.

EDUCATION AND EXPERIENCE:

University graduate in the field of accounting or Finance

At least 3 years experiences of accounting and/ or Finance

Previous work experience with I/NGO is needed

Advanced in English (French a plus)

Arabic is mandatory

Excellent communication, diplomacy and negotiation skills

Good organizational skills 

Good oral, written communication and presentation skills

Excellent capacity in team work 

Excellent adaptability

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal opportunity employer and particularly welcomes applications from woman and persons with disabilities

Basic salary range for the position : The Finance officer is going to be paid according to the experience and to HI salary Grid.

Basic Salary range between USD 1460 – USD 1600