Administrative Assistant B, Limited Duration Contract, Band D

Assists in the preparation of the Manual budget. Records archives, and monitors expenditure against allotted fund.

Assists in recruitment process, arranging for staff onboarding and keeps records of staff attendance.

Acts as a support focal point for units running processes in projects implementation areas at the innovation labs and ESCs and updates the Shared Platforms for the support of remote team.

Orders supplies for unit and project specific use and supervises distribution and acts as a focal point of the youth unit procurement processes on the SAP Management System, and communicating with suppliers according to project specificities and requirements

Compiles, analyses and verifies statistical data.

Maintains inventory records of equipment/furniture and other supplies and prepares survey reports as required

Provides general office administrative support that includes logistic such as car requisitions, informing security, arranging shipments with warehouse and dispatcher tracking documents/requests as well as project related stocktaking and monitoring.

Handles routine correspondence and prepares replies for supervisor's signature.

Checks and ensures settlement of contractors' bills and other expenditure, as well as maintains updated files and archives expenditure transactions for projects as per project requirements.

Prepares the request to issue ATM cards for youth beneficiaries according to their eligibility, including the checking of the monitoring of project requirements to making payments.

Processes monthly youth re-imbursement for projects' beneficiaries of different courses and services as well processes ATM transfers for youth CFW beneficiaries and online studying students according to their attended days and project specificities.

Performs such other duties as may be required.