HUMANTARIAN AFFAIRS OFFICER

1- GENERAL OBJECTIVE

The Humanitarian Affairs Officer supports the Humanitarian Affairs Manager and the Field Coordinator to facilitate implementation of activities and ensure coordinated humanitarian access, by :

• Support the Humanitarian Affairs Manager to monitor the context, identify the potential constraints that may hinder proper access to the assisted populations within the area of intervention;
• Report all changes potentially affecting the access to populations in needs of humanitarian assistance;
• Report incidents affecting PU-AMI operations and staff in the area of intervention;
• Ensure proper internal coordination and communication with the program and support teams.
• Support the Humanitarian Affairs Manager in preparing the internal and donors’ reports as required;
• Ensure the safety means for field teams based on the available resources;

Support in liaising on constant basis with key stakeholders (donors, municipalities, associations, etc.) upon delegation from Humanitarian Affairs Manager and Field Coordinator 

These actions are undertaken for his/her geographical area of responsibility defined by the HAM and the Field Coordinator

2. RESPONSABILITIES AND TASKS

Humanitarian Access monitoring

Support the Humanitarian Affairs Manager in the humanitarian access monitoring within the area of intervention to:

• Be up to date with the contextual changes (security, political, humanitarian, economic, etc…), that may impact the implementation of PUI projects/activities; and access to the areas of intervention.
• Provides a weekly press review to the mission
• Provide a weekly SITREP; updating the humanitarian context analysis shared with the Humanitarian Affairs Manager;
• Ensure that the common speech of the NGO is disseminated to staff and enforced at field level towards local stakeholders and beneficiaries;
• Ensure data collection, crosscheck and in-depth analysis of information related to the context within the area of intervention; provide regular and ad hoc (if needed) formal reports to the Humanitarian Affairs Manager;
• Be aware and up to date of all projects activities of Saida Base;
• Participate in regular or ad hoc humanitarian meetings, take notes and provide qualitative minutes/reports when needed;
• Immediately alert the Humanitarian Affairs Manager in case of impending danger, or incident affecting the teams and/or the assisted population;
• In case of incident related to humanitarian access affecting PU-AMI teams or activities, report immediately, orally to the Humanitarian Affairs Manager, and provide access incident report in the 24 hours following the incident.

Contribution to safety and security management

• Participate in the elaboration and constant update of security documentation
• Monitor the overall daily staff movement in the hostile areas within PU-AMI areas of intervention, and provide regular feedback to staff on safety when requested by the Humanitarian Affairs Manager;
• Ensure follow up of incidents affecting PU-AMI staff, provide regular updates to Humanitarian Affairs Manager and Field coordinator, and provide incident report in the 24 hours following the incident.
• Support the Humanitarian Affairs Manager to guarantee a smooth communication with local stakeholders and all departments of Saida Base.
• Support safety of staff during working hours through a proper communication set-up. In coordination with Humanitarian Affairs Manager, Logistics Manager and local authorities when needed.
• Support the Humanitarian Affairs Manager and Field coordinator to set up a wide network of focal points in the area of intervention;
• Support the Humanitarian Affairs Manager and Field Coordinator in the organization and facilitation of humanitarian access;
• Provide contextual briefings as a part of new staff/visitors induction plan when requested by the humanitarian Affairs Manager;
• Support the field teams in the implementation of activities and distributions in safe manner
• Monitor the respect of operation rules and procedures agreed with relevant stakeholders.
• Pay strict attention to the humanitarian principles and monitor compliance of PU-AMI’s staff and activities in that regard;

Representation and external coordination

• Attend and participate in the relevant meetings with local partners, stakeholders and donors, take notes and provide qualitative minutes/reports when requested;
• Participate in the overall representation of the organization towards local actors, and provide qualitative minutes/reports, when requested;
• Support the Humanitarian Affairs Manager in the communication and networking with all relevant stakeholders, by organizing regular bilateral meetings to provide updates on PU-AMI’s activities, facilitate humanitarian access, identify jointly needs and populations of concern (PoC).The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs

3- MAIN PRIORITIES OF THE DEPARTMENT – FOR FIRST 3 MONTHS OF EMPLOYMENT

• Develop stakeholder networking in the areas of intervention;
• Follow up on the humanitarian affairs and security situations within the area of intervention generally
• Support the Humanitarian Affairs Manager in the liaison and communication with PU-AMI Saida base project stakeholders.
• Support the implementation of the emergency projects (responding to Beirut blast and COVID-19) in the area of intervention.
• Follow up the field activities in the area of intervention and support the field teams in the smooth implementation of the regular project activities

QUALIFICATIONS

MANDATORY REQUIREMENTS 

• Language Skills: Fluent in Arabic and English (speaking/ reading/ writing).
• Education Degree: University degree in Humanitarian Affairs or a related field.
• Work experience: 3 years’ professional experience in humanitarian access function, specifically in the area targeted
• Good knowledge of the area of intervention and needs prevailing in the area
• Computer skills: Very good knowledge in Microsoft Office (Word, Excel, Outlook), Google Earth and Google Maps, notions in using ARCGIS.
• Other requirement

Valid driving license (For minimum 2 year)

Assets

Other knowledge: Acquaintance with INGO' rules, procedures, regulations and humanitarian principles

• Interest: Work in relief
• Transversal skills
  • Honest and trustworthy
  • Reliable, rigorous and well organized
  • Motivated and dedicated to his/her job
  • Excellent communication skills
  • Tact and diplomacy
  • Able and willing to learn to extend his/her scope of work

  • Able to manage priorities, take initiatives and work without constant supervision