Project Officer

Main Tasks

Ensure Implementation and Coordination (50%)

• Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;
• Comply and abide by WV best practices and donor regulations in distributions and data gathering;
• Inform the Project Coordinator of any deviations from the planned activities;
• Purchase items in line with the budget and instructions given by the Project Coordinator;
• Ensure data gathering through phone calls or household visits.
• Conduct awareness sessions on heating active and passive practices to beneficiaries.
• Select households for demonstration (on suggested practices) purposes
• Conduct demonstration on suggested practices in selected beneficiary houses
• Organize assisted visits for beneficiaries to demonstration sites
• WVL Verify lists of potential producers and conduct due diligence and vetting as per WVI and donor standards
• Support Project Coordinator in preparing and signing cooperation

Handle Commodities distribution (20%)

• Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists/commodities receipts as proof that commodity ration have been received.
• Support Project Coordinator in ensuring that all distribution supporting documents are in place (issuance note, return note, Daily distribution report…).
• Prepare daily distribution reports as per donor and WV required templates.
• Report any issues/challenges faced at field level to Project Coordinator.
• Make sure to refer any protection case to Project Coordinator

Handle Reporting, Recording and support in Proposal Development (10%)

• Deliver high quality, accurate and timely daily reports;
• File all relevant project documents in line with WV’s requirements for project auditing;
• Track task progress in line with the established tracking system;
• Handle stock (commodities) in line with WV’s policies;
• Conduct data gathering for project amendments and proposals;

Monitoring, Accountability and Protection Mainstreaming (15%)

• Conduct monitoring activities and or adhoc visits as per donor/WVL’s request.
• Conduct follow up phone call s for beneficiaries
• Support actions to address beneficiary feedback;
• Actively participate in lessons learned session for the project;

Perform other duties as required (5%)

• Attend and participate in WVL’s spiritual nurture and other organizational events
• Responsible of own security and actively contribute to a positive security culture
• Report CP incidents as per the safeguarding policy guidelines.
• Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager
• Perform other duties as assigned by Line Manager

Required Professional Experience

• Experience in commodity, card and pin management and distributions;
• Experience in data gathering at household level and focus group discussions;
• A minimum of 2-3 years’ experience in the NGO sector in distributions and data gathering;

Required Education, training, license, registration, and certification

• Bachelor degree in business management
• Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail
• A valid driver’s license (more than 1 year old);