POSITION OBJECTIVE
The Procurement Assistant is responsible for facilitating the procurement aspects of Caritas operation. Working closely with Program, Administration, Finance and Logistics departments
DUTIES
- Collect quotations from suppliers
- Print Purchase Requests (PRs) in coordination with Procurement Officer and ensure that PR is given to originator for appropriate signatures
- Process all appropriately authorized supplies requests, ensuring that goods, services and works are procured to the specifications required, within the required timescales, at a manageable price point, and in line with the organization procedures
- Coordinate with suppliers regarding delivery schedules and transportation arrangements and advise relevant staff of the same.
- Liaise with department managers on a daily basis to keep them up to date with problematic procurements
- Maintain the filing of both hard copy and soft copy of the ongoing and complete Purchase Requests with all the supporting documents as required by Caritas Procurement Policy
- Assist the Procurement Manager with administrative and secretarial duties
- Supervise the daily operations of the project, handle all receipts and transaction records and ensure all project expenditures have been properly recorded and filed
- Meet with the Finance Officer to reconcile payments related to program’s activities in accordance with allocated budget
- Collect quotations for Management/Staff conferences, travel (flight & hotel booking) and other arrangements
SKILLS
Business Skills
- Good organizational skills
- Good negotiating and influencing skills
- Full accountability for own tasks
- Ability to work under pressure and minimum supervision
- Trustworthy, commitment and teamwork
- Creative, honest and responsible
- Flexible and adaptable with different circumstances
- Excellent communication, facilitation and interpersonal skills
Excellent oral and written communication skills in English
Computer Skills
- Competent level skills in core IT application, particularly MS Office (Microsoft Words, Excel, PowerPoint)
ACADEMIC EDUCATION
- Diploma in Business Management/Administration
EXPERIENCE & KNOWLEDGE
- 2 – 3 years of experience of relevant work experience with NGO
Intervention Sectors
Refugees
Location
- Lebanon
- Mount Lebanon
- Matn
- Sinn El Fil
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
Kindly mention in the subject the position you are applying for. Your resume will be forwarded to the HR department for review against the requirements for the role in which you have expressed interest. A member of our Human Resources team will contact you soon if your profile is considered for the job vacancy, and if more information is needed. If you are not being approached by our Human Resources team, please consider your application automatically registered in our database.
Caritas Lebanon is committed to all Safeguarding Principles and will not tolerate any act in any shape or form of misuse regarding Child Safeguarding Policies and Sexual Exploitation Abuse or Harassment (SEA). All staff must understand that Caritas Lebanon will apply a zero-tolerance policy to SEA and any harassment of any type. Caritas Lebanon is an Equal Opportunity Employer and all applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status. Moreover, Caritas Lebanon will not share any personal data with anyone outside Caritas Lebanon whatsoever unless requested by Law. All applicants are strictly required to adhere to these standards. Therefore, the selected applicant shall be requested to provide additional information to conduct the needed background check.
In addition, Caritas Lebanon will reserve its right not to hire any applicant who was previously reported for a SEA incident.
Requires a Cover Letter?
No
Experience Requirements
2 to 3 years
Education Degree
Bachelor Degree
Education Degree Details
Diploma in Business Management/Administration
Arabic
Fluent
English
Fluent
French
Good
Hide guidelines for wrong answers
No