Senior Grants Management Officer

CARE is a leading relief and development non-governmental organization fighting global poverty. Established in 1946, it is now a confederation composed of 14 members and 4 affiliates. In 2016, CARE worked in 84 countries around the world, supporting development and humanitarian aid projects to reach more than 83 million people. While CARE is a large international organization with more than 11,000 employees worldwide, we have a strong local presence: 95% of our staff are nationals of the countries where our programs are run.

The Senior Grants Management Officer is working under the supervision of the Director of Program Development & Impact to scale up the country office portfolio including providing support to the coordination of all new business development opportunities, partnerships including in PCM and general grant acquisition and management. This position is responsible as well for program reporting management, proposal development processes and donor mapping.

Responsibility #1:  Grants Management (50%)

Maintain thorough knowledge of all CARE International in Lebanon grant contracts to ensure understanding of contractual obligations and regulations. This will include reviewing contracts, facilitating grant agreement processes and amendments, and ensuring all contractual milestones are regularly communicated to relevant project staff. 

Coordinate review and approval of donor agreements and CARE internal grants agreements.

Take the lead on internal and external reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and CARE requirements.

Maintain close collaboration with all relevant departments at country and relevant CARE members in preparation of donor reports.

Assist program coordinators in liaison and communication, including submission of reports, gathering and consolidation of feedback

Ensure quality information management related to grants by overseeing the regular maintenance of reporting calendars and updating of internal CARE documentation and Grants Unit tools.

Assist the program in organizing grants opening, progress review and close-out meetings. Preparation for grants openings meetings will include compiling all relevant project documentation while developing summaries of project contracts and proposals.

Prepare a monthly program development analysis for all secured grants and in-pipeline opportunities ensuring actions taken are highlighted to Senior Management Team at country level and to CARE France.

Attend program related meetings as needed.

Responsibility #2: Business development (30%)

Develop and update a donor mapping matrix, which maps current and potential donors for CARE International in Lebanon, their priorities, policies and anticipated calls for proposals. As part of the process, the Grants Officer will also support the DCD-P and Country Director to build and maintained positive donor relationships.

Identify new opportunities for funding.

Ensure that the awards management system on the shared drive is effectively maintained and up to date for all awards and sub-awards including Go/No Go process.

Coordinate Proposal Development processes as per SoPs including drafting proposal development plans, organize scoping meetings with partners, coordinate pre-IPIAs, submit drafts to CMPs etc.

Collect information on last reports/needs assessments/response done by CIL and other actors to support proposal writing or decision makers and send the information in a timely manner to the relevant staff.

Support in developing, editing and quality assurance of concept notes and proposals in line with identified needs and funding opportunities, in coordination with program staff, finance staff, and senior management.

Responsibility #3: Others (20%)

Work closely with the IM Officer and the Directors of Program to ensure accurate archiving of grants documentation (contracts, proposals, annexes, reporting, project-specific MEAL tools) and their access for all relevant staff.

Help identify potential strategic partners and engage in strategic partnership discussions in close collaboration with the Partnership Manager, as well as support and inform the partner capacity assessment results analysis, identify the gaps and areas where partners’ skills need enhancing.

In coordination with the MEAL Department, support the evaluation of projects and lessons learned to feed into other proposal development processes and ensure findings are institutionalized.

In case of emergencies, the Senior Grants Management Officer will lead on proposal development, ensuring coherency between proposal narrative, logframe and budget, and will follow up on the donor for the reporting.

 Skills & knowledge:

Experience in both emergency and development contexts, preferably with experience in more than one of CiL’s priority sectors: Protection, Gender, Food Security, Livelihoods, Shelter

Extensive knowledge of program cycle management-design and evaluation

Excellent communication, interpersonal, representation and negotiations skills

Ability to work under pressure, and for long hours if required with sound planning, time management and administrative skills

Excellent analytical and writing (English) skills

Experience:

At least   1-3  years of relevant experience, especially at NGOs, academic organizations, standard-setting bodies, public agencies focused on development and humanitarian programming in the Middle East

Academic Degree:

Bachelor degree in one or several of the following areas: business management, statistics, information management, economics, public policy, social sciences or equivalent

PSEA and Safeguarding Child policy

CARE International in Lebanon is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran or disability status.

CARE International in Lebanon and its employees and stakeholders abide by the CARE International Protection from Sexual Exploitation and Abuse (PSEA) and Child Safeguarding Policies.