Project Officer

Ensure Implementation and Coordination:

Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;

Comply and abide by WV best practices and donor regulations in distributions and data gathering;

Inform the team leader of any deviations from the planned activities;

Purchase items in line with the budget and instructions given by the Project Coordinator;

Ensure data gathering through phone calls or household visits.

Handle Commodities distribution:

Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists/cards and PINs receipts as proof that E-CARDS/PINS ration have been received.

Support team leader in ensuring that all distribution supporting documents are in place (issuance note, return note, Daily distribution report…).

Support team leader in preparing daily distribution reports as per donor and WV required templates.

Report any issues/challenges faced at field level to team leader.

Make sure to refer any protection case to team leader

Handle Reporting, Recording and support in Proposal Development:

Deliver high quality, accurate and timely daily reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Track task progress in line with the established tracking system;

Handle stock (pins and cards) in line with WV’s policies;

Conduct data gathering for project amendments and proposals;

Monitoring, Accountability and Protection Mainstreaming:

Conduct shop monitoring and or adhoc visits as per donor request.

Conduct training for merchants at field level based on needs and project requirements on beneficiaries’ services, e-cards handling, POS operating, hygiene and food safety etc.

Ensure the retailers are fully equipped with the required equipment to carry out the transactions and the equipment are kept in working conditions.

Conduct phone call investigations for beneficiaries facing issues with e-cards and PINs.

Support actions to address beneficiary feedback;

Actively participate in lessons learned session for the project;

Perform other duties as required:

Attend and participate in WVL’s spiritual nurture and other organizational events

Responsible of own security and actively contribute to a positive security culture

Report CP incidents as per the safeguarding policy guidelines.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

Perform other duties as assigned by Line Manager

Knowledge/Qualifications for the role:

• Experience in commodity, card and pin distributions
• Experience in data gathering at household level and focus group discussions

• A minimum of 1 year experience in the NGO sector in distributions and data gathering

• High School completion certificate
• Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

•  valid driver’s license (more than 1 year old)