Internship - Support Services

CONTEXT

MSF Lebanon Branch like the other 20 MSF offices across the globe is part of the MSF international movement. MSF Lebanon branch office is mainly located in Beirut with a satellite team in Egypt, coexist and collaborate with operations activities in both countries. Our Support Services department within the MSF Lebanon Branch and Cairo office is composed of 7 full time employees based between Beirut and Cairo working together on financial, administration, logistics and facility management. From Lebanon and Egypt, we work regionally and contribute globally to MSF’s medical humanitarian response in their emergency and regular responses and interventions all over the world.

MAIN OBJECTIVE

Learn by supporting the growth and further establishment of MSF LB branch and by assisting the Support Services Officer in carrying out financial and logistical task ensuring smooth office administration through well documented and coordinated processes.

SCOPE OF POTENTIAL TASKS

Finance/ Accounting:

• Assist with finance activities as requested: Scanning and filing online and offline documents to ensure audit preparedness.

Administration/HR:

• Coordinate all travel arrangements for staff, booking flights, accommodation, transportation, in collaboration with HR department.
• Assist in procuring supplies, equipment, and materials for all activities/ departments.
• Coordinate and follow up with the supply team on quotations and purchases
• Create and maintain contact with vendors and service providers to ensure timely delivery of goods
• Prepare and draft a summary for the received quotations and share with line manager for selection
• Monitor and track the inventory of office assets and supplies in coordination with the line manage Update suppliers list regularly including all related categories & contact details
• Receive and check deliveries to ensure that the correct amount and type of stock is delivered.
• Ensure laptops, phones and other supplies are available for new joiners

Others:

• Manage incoming post, opening mail and distributing it internally.
• Manage outgoing post, including parcel deliveries.
• Perform such other duties as may be assigned.
   

REQUIREMENTS

Education

• Preferably, a bachelor’s degree in Business, Finance, Accounting, or a related field.

Competences

• Fluent in Arabic and English
• Strong organizational
• Ability and experience in adapting to multiple systems & processes
• Other competences: team player, diligent, good listener, detail oriented, clear communicator
• Good command of Microsoft Office Suite

CONDITIONS

• 3 months full time internship, based in Hamra, Beirut
• Starting date: July 2022
• Financial support offered