Admin Officer/Cashier

CASHIER RESPONSIBILITIES AND TASKS:

• Perform petty cash management for all the implemented projects
• Responsible for cash flow level at branch level (safe and petty cash box)
• Responsible for Excel Book entries according to RESTART’s templates
• Responsible for cross-checking of allocation as per purchase order signed by Finance Officer
• Responsible for daily Cash Counts
• Responsible for preparation of weekly and monthly cash counts for Finance Officer approval (cash checking statement) and reporting any discrepancies
• Responsible for payment execution at Branch Level
• Guarantee the security of the cash (notably by daily cash balance, weekly, and end-of-month reconciliations) and confidentiality of information
• List liquidity needs in concert with his/her line manager 
• Responsible for preparing payment vouchers for approval by Finance Officer and
• Coordination before payment is processed
• Support the Finance Officer in the preparation of the weekly and monthly forecasts;
• Responsible for follow-up, filing, and labeling of vouchers on monthly basis. Responsible for photocopying the finance vouchers when needed
• Support the Finance & HR Officer in the preparation of monthly closing of the accountancy;
• Ensure the accountancy up-to-date bookkeeping (translate invoices, prepare payment stamps, and record entries)
• Issue vouchers and archive the accounting records according to RESTART’s procedures after final verification of receipts.
• Prepare and organize financial documents, assist in bill management and external audit compliance
• Responsible for keeping the Asset Register updated after each purchase
• Take part in performing additional tasks delegated by the Finance Officer for global accountancy and monthly closure

ADMINISTRATIVE OFFICER RESPONSIBILITIES AND TASKS:

• Assist with the day-to-day operations of the office
• Assisting human resources department with personnel databases and recruitment processes
• Assist with the onboarding and installation of new staff members including personnel-related matters
• Ensure functionality of necessary office equipment, and requisitioning new equipment and supplies as needed
• Offer assistance in organizing events, including ordering materials and requisitioning meeting spaces
• Organizing administrative and logistical aspects of office activities and events, including workshops, meetings and booking the meeting rooms accordingly
• Manage and monitor the availability of accessories, equipment, stationery, office supplies, and office stock and coordinate with the Procurement department to place orders
• Coordinate and liaise with building management, landlord
• Ensure that operational services and contracts are maintained and renewed accordingly (rent,utilities, internet, municipality fees), etc.
• Ensure timely payments for operational costs such as rent, service fees, utilities, and any organizational memberships.
• Maintain the organizations’ filing system for Admin documentation and ensure contracts (rent,utilities, and services) are updated on time. 
• Coordinating building and maintenance issues for general repair (heating and air conditioning,security, etc.) and updating (cleaning, painting, etc.)
• Ensure that the vehicle log sheet is being filled on every mission
• Organize trips and missions according to the availability of cars
• Ensure proper coordination with the drivers on car maintenance and insurance
• Provide staff and specialists with telecommunication recharge cards in order to complete their telepsychology sessions and keep records of them.
• Ensure that transportation fees are disbursed in accordance with the updated transportation price list
• Act as a focal point with RESTART’s stakeholders and reconcile their monthly statements before providing them to accounting department for payment.
• Take part in performing additional tasks delegated by the Finance Oficer when need be.