Project Assistant

The Project Assistant reports directly to the Project Manager.

Main Tasks and Responsibilities

• Work with the Project Manager and Procurement Officer to on all administrative and procurement-related activities under the project, including tenders, purchase orders and invoices, ensuring compliance with relevant policies and procedures.
• Provide administrative support to the team including project archiving and data entry.
• Support the team to evaluate offers from stakeholders and negotiate better prices.
• Tracking procurement orders and ensuring timely delivery.
• Assists in tender opening, document collection, report preparation and documentation.
• Support project logistics, including organizing meetings and events.
• Support any planned project distributions and field visits.
• Assist the Project Manager with other duties as required.

 Minimum Qualification and Experience

• 1-2 years of experience in similar tasks, preferably in NGOs
• Good interpersonal skills including the ability to communicate effectively with staff and stakeholders
• Ability to work effectively within a team environment
• Well-developed time management and organizational skills with the ability to prioritise workload and maintain strict deadlines