Administrative Assistant

Location: Office in Aintoura, Keserwan.

Work schedules: Full time Monday to Friday (8.30 AM - 5.30 PM)

                            Part time Monday to Friday (8:30 AM – 3:00 PM)

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments and events.
• Attend online meetings
• Plan meetings and take minutes of meetings.
• Write and send emails.
• Assist in the preparation of regularly scheduled reports like bank letter and maintenance excel sheet.
• Develop and maintain filing system.
• Coordinate with procurement officer.
• Order office supplies and research new deals and suppliers.
• Stock control including office and furniture supplies.
• Maintain contact lists.
• Write and edit document in Arabic and English languages.

Job qualifications:

• Bachelor degree in Business Administration, Marketing, Management.
• Proven minimum 2 years of experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printing scanning and copying.
• Proficiency in MS Office.
• Excellent written and verbal communication skills in English language.
• Language: Arabic and English fluent, French is a plus
• Omega (stock program) knowledge is a plus.

Competencies:

Interpersonal skills.

Mission driven and social spirit.

Leadership skill: Taking initiatives and problem solving.

Stress tolerance: Ability to work under pressure.

Strong organizational skills with the ability to multi-task.

Strong communication and negotiation skills.
 

Interested candidates can send CVs to hr@shareq.org with the email tile “ Administrative Assistant vacancy”