Supply Chain Volunteer for Procurement and Archiving - Beirut

Who we are 

Save the Children's work saves and improves children's lives around the world. We work to ensure children have healthcare, food and shelter, as well as learning and child protection services when children need it most. We are committed to helping all children achieve their full potential by ensuring they grow up healthy, receive a good education, and stay safe.

Securing children's rights is the foundation of our work. Millions of children around the world are denied their rights, simply because of who they are or where they are from. We know that to ensure every child has the chance for a future their rights must be upheld.

Through our programming, emergency responses and advocacy, we put the most vulnerable children first, tackling the barriers to survival, learning and protection.

Tasks and Responsibilities

Archiving:

• Assisting supply chain department by:  sending RFQ, searching for new suppliers and collecting offers
• Support procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement minutes of meeting
• Ensure  processing procurement requests through the procurement system (SAP Ariba)
• Following up on all stages of the purchase (starting from creating a PR to closing an invoice for a supplier)
• Keep all copies of the procurement files and supporting documents organized and secured at all times and available in soft and hard copies.
• Keep all original Framework Agreements and Contracts and supporting documents organized and secured at all times in soft and hard copies.
• Label filing cabinets, folders, archive boxes and shelves.

Expected skills and qualifications:

• Pursing Bachelor degree in relevant business domain
• Fluent  in English - (writing, reading)
• Ability to write reports and business correspondence
• Computer literacy including the use of Microsoft Word and Excel