Finance / Admin Coordinator

The Finance/Admin Coordinator performs the technical side of the finance functions related to the projects implemented in North Lebanon. He/she assists the Finance Manager in budgeting/reporting and sub grants management to ensure that all finance and admin operations are performed in accordance with IOCC/donors’ policy and procedures.

• Develop financial management mechanisms and tools to ensure effective project reporting system. These include assigning to each budget line item the Budget Reference Number and Accounting Code in accurate manner;
• Produce and communicate high quality monthly project/expense monitoring reports;
• Import approved project budgets into financial system accurately and timely; Ensure that they are kept up to date when revised;
• Apply the project reporting schedule for the programmatic and financial components; and produce projection of expenditures.
• Conduct regular meetings with program staff to review and bring any significant variances to the attention of the Finance Manager and other members of the Senior Management Team as appropriate;
• Support the Finance Manager in projects cash flow forecasting;
• Review and verify financial transactions prior to posting to make sure that each transaction is within the project budgets and are coded with Budget Reference Numbers properly;
• Review Sub recipient reports on monthly basis; Verify compliance of the reports with IOCC Sub recipient Policy and Procedures; Assure that all required forms, reports or registers are submitted timely and spending is within the sub recipient’s budget line items;
• Prepare all required GIK financial documentation, acquiring all needed approvals and recording the entries into financial system timely.
• Work with Finance Manager, Finance Officer and Support Service Manager to file documents (electronic or hard copy) in related project files;
• Ensure continuous training/support of partner's financial staff
• Participate in budgets preparation process;
• Support and assist in the preparation of Donor Reports and monthly Financial Statements as per the reporting schedule;
• Provide assistance during the annual and project audits;
• Understand cash flow by project and relationship to the financial statements;
• Understand the full integration of the finance department and how the various positions interact and work together;
• Cross training with the Finance Officer and Finance / Personnel Officer and be able to fill in when necessary;
• Perform other duties as required or assigned by Finance Manager.

Qualifications

1. Knowledge, Skills and Abilities (KSA):  Financial accounting procedures; reconciliation methodologies; budgeting/Reporting and sub grants management. Computer literate with significant experience in excel, accounting package knowledge will be an added advantage

2. Competencies: Tenacity in observing sound and appropriate fiscal policies; stress tolerance during budget reviews and financial reporting.

3. Education: BS in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a Masters in Accounting is a plus.

4. Experience: A minimum of 5 to 7 years’ experience, International NGO experience is a plus.

Working Conditions

Based in Tripoli, weekly visits to Beirut office.