Finance Officer – Implementing Partners Focal point

1. Budget preparation and contractual review

1. Upon request of the CFM prepare budgets by gathering information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination. Ensure the financial feasibility of projects, respecting ACTED and donors rules and deadlines
2. Whenever a new contract from a donor is received prepare a contract sheet clarifying all the financial rules applicable for the CFM validation (eligibility, flexibility, etc.), link it to the MIAOUH plan
3. Before ACTED signs an agreement with an Implementing Partner:
   • • support the IP Due Diligence Assessment Framework consolidation process
     • Support the CFM in preparing the MoU (in line with the MIAOUH plan)

1. Financial Reporting preparation and support

1. Plan, consolidate, draft & crosscheck with Consortium Coordinator and Project Development Department (PDD) the IPs financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;
2. Follow-up payments from donors and from and to the Implementing Partners
3. Ensure the review and control of partners’ financial reports and documentation
4. For each partner’s report received, check the physical documentation and its consistency with the partner’s ledger, check the expenses allocations
5. Check that the partner’s expenses are correctly recorded in SAGA

1. 2. Participation to the Midyear and Annual Accounting Closures process
   1.  Under the supervision of the CFM, support the preparation of the V1 Closure (PRATIC: Cleaning and lettering of IP advances, transfers, changes, checking of IP local and HQ instalments) to ensure that flows are closed in a timely manner;
   2. Under the supervision of the CFM, support the preparation of the V2 Closure (Final reports, SAGA allocations checking, reallocations, instalments from donors and cash tracking, ACT review) to ensure a smooth freezing of the accounts.

3. Training and Capacity Building

1. Ensure training of IP staff on ACTED FLAT Procedures and tools
2.  Support the finance and administration teams in the mastering of financial documents, donor guidelines, and ACTED Process :

• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management and financial document compliance to local partners

Key Performance Indicators

• Number of Capacity organized with the IPs
• Timely submission of financial reports to donors
• % IP Cash Request sent on time and Instalment Plan Follow-Up
• Nb of alert and action plans developed by the finance department to improve system, process and practices
• Degree of autonomy of finance team