World Learning – QITABI 2 Program: “Procurement Manager “

World Learning – Quality Instruction towards Access and Basic Education Improvement” QITABI 2 Program (QITABI 2): “Procurement Manager “

Background

USAID’s “Quality Instruction towards Access and Basic Education Improvement” (QITABI 2) is a five-year program seeking to improve learning outcomes for all students in public primary schools in Lebanon. Its activity targets an estimated 200,000 girls and boys, including those who are registered in second shifts of public schools.

World Learning has an immediate vacancy for a “Procurement Manager” for its Beirut-based USAID-funded Quality Instruction towards Access and Basic Education Improvement (QITABI 2) project in Lebanon. This position is for Lebanese nationals only.

The Procurement Manager will be reporting to the Director of Finance of Operations.

• Responsible for managing the procurement process of goods and services
• Ensure that procurement processes are conducted in a transparent and competitive manner and are properly documented in compliance with WL and USAID regulations
• Work with requestors to ensure that specifications are accurate, samples are provided where necessary and deliverables are complete and correct in accordance with the contract terms; ensure that prior to all procurement actions, required approvals are obtained
• Plan and organize all bid solicitation processes including drafting and issuing requests for quotations, developing bid evaluation criteria, and guiding committee members on the processes adopted
• Supervising Procurement team
• Take the lead in screening and reviewing bids and quotations and setting points of negotiation
• Perform cost and price analysis and oversee the preparation of purchase orders and/or contracts for all acquisition needs
• Ensure that all procurement records are properly maintained and secured. This includes the maintenance of procurement files and the preferred vendor tracking system as well as other relevant documentation
• Manage the relationship with vendors to ensure completeness of deliverables. This includes ensuring that all vendors’ complaints and concerns are addressed promptly
• Work closely with the Finance Team to ensure the execution of payments’ terms as outlined in the purchase orders and contracts
• Orient relevant staff on World Learning procurement procedures and ensure that all procurement actions conform to World Learning’s best practices, USAID rules and regulations, and Lebanese laws
• Support QITABI 2 local partners in running large-scale procurements
• Perform additional tasks as needed and requested, including support of other World Learning projects

Required Qualifications:

• Bachelor’s degree in a relevant field
• A minimum of six years of progressively responsible experience in procurement including knowledge of strategic sourcing, negotiating, and contracting; at least four years of experience should be with a USG or other international organization in an English-language work situation
• Thorough knowledge of USAID and its contractual, procurement, and reporting requirements is essential
• Impeccable time management
• Strong negotiations skills
• Excellent knowledge of analyzing data
• Aptitude in decision-making and working with numbers
• Possession of good judgment, strong leadership, analytical and organizational skills, and attention to detail in addition to good interpersonal and communication skills and good command of the English language is a must
• Possession of computer skills with hands-on experience in Microsoft Excel, Word, Outlook, and other relevant Advanced Computer skills.
• Ability to multitask and work independently and within a team as well as the ability to work under pressure and meet tight deadlines
• Have a high level of integrity and ethical behavior

World Learning is an equal employment opportunity committed to increasing the diversity of its workforce.