Executive Director Assistant

WHAT IS MSF?

Médecins Sans Frontières/أطباء بلا حدود  بلا أطباء (MSF) is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

Responsibilities:

Reporting to the Executive Director (ED), the main objective of the position is to carry out the administrative Executive support tasks at the Lebanon Branch Office, if needed, ensuring a smooth relation with local and national authorities, up, providing translations and interpreting in order to facilitate coordination tasks in the mission.

Under the current supervision of the ED, participate in the definition of the associative strategy of the office and the proper functioning and animation of associative life

The position will ensure effective and efficient Executive & administrative support to the Executive Direction.

Accountabilities:

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Maintaining comprehensive and accurate records in the general archiving frame of the office
• Performing minor accounting duties.
• Organizing meetings, taking notes, writing minutes, including scheduling, sending reminders, and organizing catering when necessary.
• Collecting data/information for regular reporting.
• Engaging with external relevant actors to organize ED’s meetings.
• Working on the Terms of Reference (ToR’s) for ED’s field/visits.
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Participate in the definition of the associative strategy MSF Lebanon and in direct collaboration with the associative MENA
•  Ensure the link with the association of other entities present in Lebanon
• Ensure the animation of associative life and close collaboration with communication department and international field HR, in order to engage IMS coming from the region in the associative dynamics.
• Support the ED in any tasks related to the registration process and   handling tasks delegated by ED

Qualifications:

Experience: 

•   Essential previous working experience of at least two years in relevant jobs.

•  Desirable experience in MSF or other NGOs in developing countries

Knowledge: Essential computer literacy (word, excel, internet)

Competencies:  Team work and Cooperation, Behavioural Flexibility, Commitment to MSF Principles, Stress Management, Cross functional awareness, Service Orientation, Planning & Organising , Initiative & Innovation .