- Provide general assistance in recruitment processes including but not limited to circulation of vacancy announcements, interview arrangements, preparation of materials necessary for the interviews and technical test, support with reference checks, sending out messages to candidates, etc.
- Perform assigned role(s) in PRISM HR, paying special attention to data consistency and accuracy; input and maintain data based on approvals and supporting documentation; generate reports, contract extensions, personnel actions and other related documentation.
- Maintain orderly personnel files of staff, instructions, bulletins and other documents in the Human Resources Unit (electronic and/or hard copies).
- Prepare certificates of employment, notices, letters, reports, presentations, graphs, update the organizational chart and support timely submission of documents.
- Carry-out pre-employment activities such as preparation of Entry On Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams, follow-up with Health Insurance Medical Services (Manila or Panama) on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans as appropriate, creation of personal file, etc.
- Assist with coordinating contract extensions of staff and non-staff.
- Support with processing monthly payments and vendor creation for non-staff through the relevant portals.
- Perform other related duties as assigned.
Intervention Sectors
Coordination & Information management
Good governance and transparency
Location
- Lebanon
- Beirut
- Beirut
Application Deadline
Organisation
Salary Range
2500 to 3000 (USD)
Contract Type
Full Time
Application Submission Guidelines
Please indicate in the email subject the position title you are applying for.
Only short-listed candidates will be contacted. IOM does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
IOM is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation. IOM has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
Minimum of 2 doses of COVID vaccination is required.
Requires a Cover Letter?
Yes
Experience Requirements
1 to 2 years
Education Degree
Bachelor Degree
Education Degree Details
EDUCATION
• High School diploma with three years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience.
EXPERIENCE
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
• Interpersonal Skills
• Confidentiality
• Active listening
• Objectivity and critical thinking
• Analytical skills
• Administrative skills
• High School diploma with three years of relevant experience; or,
• Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with one year of relevant professional experience.
EXPERIENCE
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
• Interpersonal Skills
• Confidentiality
• Active listening
• Objectivity and critical thinking
• Analytical skills
• Administrative skills
Arabic
Fluent
English
Fluent
French
Basic
Hide guidelines for wrong answers
No