Procurement Manager

Position Description:

 Procurement Manager

The Procurement Manager will play a pivotal role in managing and implementing the procurement plan guided by the WSC work plan and operational needs. He/She will be responsible for adherence to the project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, procurement policies, procedures, controls, and reporting systems. The individual will proactively coordinate with all staff on planning and implementing procurements through open communication, proactive market research, and price analysis.  

Key Duties and Responsibilities:

Management

• Responsible for providing training, guidance, and direction to project procurement staff on planning, implementation, and compliance of procurement policies, procedures, and instructions.
• Use the FOM to ensure that policies, procedures, and/or practices are being met.
• Supervises Procurement Team.

Planning and Implementation

• Manages all field initiated procurement and subcontracting ensuring compliance with USAID regulations and DAI FOM procurement policies, procedures, and instructions.
• With guidance from the Senior Director, Finance & Operations, develop and implement the WSC procurement plan.
• Proactively sits with technical staff to discuss work plan ideas; lead the development of timeline and details required for any activities needing procurement; conduct market search in coordination with technical staff in support of anticipated operations and technical needs.
• Coordinates with staff requesting procurement to prepare specifications and solicitation documents and allow for efficient and effective preparation and competition.
• Conducts pre-award responsibility and financial review of potential subcontracts.
• Manages vendor relationships, contacts, and pre-qualifications lists.
• Manages evaluations of bids and application for allowability, allocability, reasonableness, and consistency and oversees the vendor selection process.
• Prepares the required approvals to ensure compliance with internal and external contract and policy requirements.
• Issues subcontracts, purchase orders, task orders, and amendments; organizes kickoff meeting explaining terms, conditions, roles, and responsibilities.
• Generates reports of status of procurement activities, such as forecasting payments, amendments, close outs, and sector specific data (i.e. monthly and quarterly reporting). 
• Coordinates with Finance and Technical Teams to ensure on-time deliverables, payments, and cash flow requests by monitoring deliverables and payment schedules.   
• Oversees the timely and comprehensive close-out process and related documentation of purchase records and subcontracts.

Compliance

• Provides training, guidance, and direction to project staff on planning, implementation, and compliance of procurement policies, procedures, and instructions, specifically their role in the process.
• Reviews procurement requests for completeness and appropriateness with the WSC work plan.
• Ensures all required documentation is uploaded in the procurement database TAMIS.
• Leads the audit of procurement files no less than annually.
• Other tasks as assigned.

Qualifications:

• Bachelor’s degree in business, management, supply chain, or another related field required. Master’s degree preferred.
• At least 9 years of experience in procurement of goods and services, preferably working in the development sector in Lebanon on projects funded by international donors.
• 3-5 years of experience with subcontracts and procurement management required including knowledge of USAID rules and regulations governing subawards.
• Demonstrated experience working with technical teams and converting technical specifications and scopes of work into subawards.
• Experience with procurement planning, solicitation, evaluation, cost analysis, negotiation, agreements preparation, and post-award management; experience with construction subcontracting strongly preferred.
• Demonstrated prior management and supervisory experience required.
• Previous experience with DAI policies, procedures, and systems (TAMIS) preferred.
• Strong communication skills - both written and oral – in English and Arabic.