- Providing administrative and secretarial support to the Executive Director
- Prioritizing and ensuring that reports, business papers and correspondence are dealt with confidentiality, efficiently and promptly
- Maintaining diary of the Executive Director and organize his/her travel and other related arrangements
- Advising the Executive Director of matters requiring personal attention, with associated deadlines, and preparing relevant documentation
- Anticipating needs of the Executive Director and take steps to meet those needs
- Dealing with issues appropriately when the Executive Director is not available
- Providing administrative support and clerical support to the Executive Director meetings
- Taking notes or minutes when required
- Identifying and taking any follow up action arising from the notes that are required
- Preparing letters and presentations for the Executive Director
- Managing communication to the Executive Director by screening calls, letters and emails
- Preparing reports to the Executive Director on progress and implement any actions
- Performing other duties as required
Intervention Sectors
Children & Youth
Location
- Lebanon
- Beirut
- Beirut
Application Deadline
Organisation
Salary Range
800 to 1200 (USD)
Contract Type
Full Time
Application Submission Guidelines
- University Degree in a related filed.
- Previous experience as administrative assistant required.
- Accomplishes tasks accurately, thoroughly, and with a keen eye for detail both with quantitative and qualitative data
- Efficient time management and the ability to think outside the box to meet expectations.
- Ability to work both under direction and autonomously with a “can-do” attitude.
- Fully proficient in Arabic and English.
- Good working knowledge of Outlook, Word, Excel and PowerPoint.
Requires a Cover Letter?
No
Experience Requirements
2 to 3 years
Education Degree
Bachelor Degree
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No