Senior Executive Assistant

Under the S2R2 Program, the Center for Educational Research and Development (CERD) is looking for a Senior Executive Assistant to work closely with CERD President supporting him in office management systems and procedures in a well-organized and timely manner while ensuring priority setting and effective communication.

Below are the main tasks and responsibilities:

1. Develop and maintain standard operating procedures for office management and ensure that these are being implemented by CERD President Office team;
2. Manage day-to-day operation of CERD President’s office, handle requests and channel queries or complaints appropriately;
3. Pro-actively manage CERD President’s calendar, organize and schedule meetings with internal and external stakeholders, and act as a liaison between CERD President, staff and project teams;
4. Communicate directly, upon CERD President’s request, with managers of externally funded projects on project related matters and initiatives; 
5. Attend meetings with CERD President upon his request, take minutes of meetings, record the agreed upon action points, and do the necessary follow-up to ensure timely and accurate submission of deliverables;
6. Organize CERD President’s media appearances and public speaking engagements, maintain his social media presence, and manage his calendar of events;
7. Coordinate with the Communication team in revising and in distributing CERD President’s press releases, news articles and online postings;
8. Support CERD President in preparing memos, official letters, reports and presentations;
9. Issue and coordinate reports, presentations and documentation for CERD S2R2 Steering Committee meetings;
10. Provide support to CERD President Office team, coach them, provide feedback on their performance, and work on building their capacities to improve productivity and quality of work;
11. Develop and carry out efficient documentation and maintain filing and archiving systems, both printed and electronic versions;
12. Perform other tasks related to the program objectives as assigned by CERD President or S2R2 Steering Committee.