Procurement Officer

Duties and Responsibilities 

- Ensure Quality assurance of goods and services procured for use in the organization.

- Give guidance on budgeting contributions by ensuring departments capture realistic market prices during budgeting process

- Responsible for overseeing all unit staff 

- Carry out systematic research and market survey 

- Develop and implement standards for continuous review supplier performance

- Ensure Supply Chain management remains fully interlinked avoiding any systematic troubleshooting

- Oversee timely tracking of departmental requests, purchases, receive timely systematic feedback on their requests through the document tracker

- Manage and guide the team on risk analysis of contract conditions and commercial implications on terms agreed with clients/suppliers

- Responsible for coordinating tendering committee and offering policy and technical advice on all tendering procedures

- Plan and coordinate section meetings to review procurement recommendations

- Prepare supplier tenders and bids

- Regular update of the prequalified supplier database and ensure onboarding/offboarding follows due process

- Manage the procurement supplier relationships and contracts for the organization

- Participate in preparing supplier contract terms of sales and risk analysis

Requirement and Qualifications:

- Bachelor’s degree in the relevant field of Supplies Management, Logistics, and Business Management.

- Minimum 3- 5 yrs. 

- Excellent Computer skills (Microsoft office)

- Experience in working with Non Governmental Organizations 

- Experience in handling donor funded Supplies/Procurement

- Excellent knowledge of stores management and warehousing

- Ability to Negotiate and network in favor of the organization

- Good understanding of Local Purchasing Order system and related software

- Excellent Interpersonal, communication and Leadership skills