Finance Officer

1- GENERAL OBJECTIVE:
The Financial Officer has to help the Administrative, HR & Finance Manager in all the activities related to finance and cash management.

2- RESPONSABILITIES AND TASKS:

Treasury & cash follow up:
- To do daily physical inventory of the safe and the petty cash, and report any discrepancies to superior
- To manage the petty cash
- To regularly go to the bank to withdraw money, in order to insure availability of cash at base level to prepare and follow up the pay-outs and advances, within established guidelines
- To prepare and validate any checks done at base level
- To translate all invoices into English
- To monitor due dates for payments of contracts
- To guarantee security of the cash and confidentiality of information

Cash card management:
- To check the MoUs received from the program team and ensure the availability of all needed documents
- To Register the information of the beneficiaries in the cash card database before sending any card issuance request to Coordination
- To Register the information of the beneficiaries in the cash card database before sending any payment request to the coordination
- To archive all MoUs related to the beneficiaries in a proper way.
- To be responsible of receiving the cash cards from the bank and delivering them to the project manager, and to make sure all supporting documents are signed.

Finance & Accounting management:
- To check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures
- To record all expenses in the excel book on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc…)
- To participate in the consolidation of budget follow ups and cash forecasts at base level.
- To participate with the Admin Manager in preparation of new proposals.
- To prepare the weekly financial forecast of the base, compile it, and send it to the Admin Manager for validation
- To be in charge of the monthly closing, revision and accounts for the base.
- To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations.
- To collect all invoices included VAT and to issue a quarterly report
- To prepare the bank reconciliation at the end of each month
- To prepare the checks payment
- To check and to be responsible for following up the program payments if applicable (cash for rent, cash for work and minor rehabilitation payments, etc.)
- To be responsible of the preparation of the annual closing documents for the base.
- To check the financial report of the partner and inform the Admin Manager in case of any unusual invoices or missing documents.

Auditing:
- To prepare the requested documents for external audit visits (donor and coordination visits)

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

3- PRIORITIES OF THE DEPARTMENT:

Qualifications:

Mandatory Requirements:

- Language skills: Fluent in Arabic and English.

- Education degree: University degree in Finance, Accounting

- Work experience: MINIMUM 1 YEAR EXPERIENCE IN A SIMILAR POSITION (NGOS/PRIVATE COMPANIES)

- Knowledge and skills: Good analytical and writing skills

- Computer skills: GOOD KNOWLEDGE OF THE MS OFFICE SOFTWARE INCLUDING WORD, OUTLOOK. EXCELLENT IN EXCEL

- Other: Knowledge of humanitarian actors Good management and pedagogical skills

ASSETS:

- Interests: Strong motivation to help people in needs

- Accounting and finance.

Transversals skills:

- Well organized

- Ability to take initiative to deal with difficulties encountered in daily work

- Ability to adapt or change priorities according to the changing situation within a mission or the organization itself

- Autonomy, neutrality, hard worker

- Able to manage stress and pressure