Development of Online Video Curriculum‎s

Invitation to Bid (ITB)

Lebanon Country Programs

Development of Online Video Curriculum‎s

Name of organization: The Near East Foundation

Address: Badaro, Bani Kana'n street, Badaro 4741 building, 10th floor

Date of issue: May 05, 2023

Deadline for the receipt of bids: May 16, 2023

Summary:

Background: For 100 years, the Near East Foundation (NEF) has worked to build more sustainable, prosperous, and inclusive communities in the Middle East, Caucasus, and Africa through education, governance, and economic development initiatives. Working through a network of country offices and local partners, NEF currently has approximately 250 staff members – almost all nationals – and programs in ten countries: Armenia, Jordan, Lebanon, Iraq, Mali, Morocco, Palestine, Senegal, Sudan, and Syria. Its programs are organized around three themes: Peacebuilding through Economic Cooperation, Climate-resilient Agriculture, and Microenterprise Development.

Project Overview:  Integrated economic and psychosocial support for vulnerable ‎refugees and Lebanese (IEPS)‎ PRMVI project (from September 2022 till September 2023), implemented in 5 areas (Tripoli, Halba, Taanayel, Beirut & Saida) aims to Improve the self-reliance and resilience of refugees and vulnerable ‎Lebanese, especially PWD, women, and youth by providing business development support combined with protection and Mental Health and Psychosocial support (MHPSS) services to vulnerable communities.

NEF assists vulnerable individuals, including at least 60% Syrian refugees, 30% vulnerable Lebanese from host communities and 10% other people of concern (PoC) including Iraqis, PRL and PRS. Beneficiaries include at least 70% women, and prioritization is given to youths, persons with disabilities (PWD), beneficiaries from female headed households (FHH) and households (HH) without earners.

The two main objectives of the project are:

Obj. 1 [Livelihoods]: Enhance the economic well-being of 2,095 ‎refugees and vulnerable Lebanese.

Obj. 2 [MHPSS]: Enhance the psychosocial well-being of 4,945 ‎refugees and vulnerable Lebanese.

Assignment:  NEF Lebanon office is looking to select a service provider to make animated videos using imaginary characters in order to build customized learning curriculums to its beneficiaries.

Expected Outputs/Deliverables of the Service: Under the supervision of the Project Manager and Logistics & Procurement Officer, the service provider will be required to deliver the following outputs:

1. Lot 1:

Service Description

UoM

Quantity

Price per Video in USD

Total Price in USD

Delivery Time

Additional Information

Creation of Animated Video + Male or Female voice over

Video (2-3 Minutes)

10

2. Lot 2:

Service Description

UoM

Quantity

Price per Video in USD

Total Price in USD

Delivery Time

Additional Information

Creation of PowerPoint Animated Video + Male or Female voice over

Video (2-3 Minutes)

10

How to Apply:

• Bid Document: Interested bidders are to read this ITB carefully, print it, sign, and stamp all the pages and submit a quotation according to all the requirements.

• Tender Process: Interested and eligible bidders are requested to submit their bids by email to:  procurementlebanon@neareast.org with a subject line, Development of Online Video Curriculum‎s

OR

by hand in a sealed envelope to the following address: Bani Kana’n Street, Bld # 4741, 10th Floor, Badaro, Beirut – Lebanon‎

• Closing Date:  Deadline for bids submission is Tuesday May 16, 2023. All bids submitted after that date and time will be rejected.

Bidders can email procurementlebanon@neareast.org ‎for questions.

Submission requirements: 

Interested applicants should submit the following: 

5. Technical proposal.
6. Financial proposal (inclusive of VAT).
7. Company legal documents.
8. Sample for previous similar videos made.

Corrupt practices:

The standards of ethics of the Near East Foundation should be respected during any procurement process and the execution of contracts. In pursuit of this, the Near East Foundation defines, for the purposes of this provision, the terms set forth below as follows:

• “Corrupt practice” includes the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution.
• “Fraudulent practice” includes a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the Near East Foundation, and includes collusive practices among bidders prior to or after bid submission designed to establish bid prices at artificial, non-competitive levels and to deprive the Near East Foundation of the benefits of free and open competition.

In any case where fraud or corruption is identified, NEF will take appropriate action, including but not limited to:

• rejecting any bids where the bidder has engaged in corrupt or fraudulent practices in competing for the contract.

Eligible Bidders:

A bidder shall meet the following criteria to be eligible to participate in NEF procurement:

the bidder, at the time of bid, is not:

• insolvent
• in receivership
• bankrupt
• being wound up

A bidder, and all parties constituting the bidder including sub-contractors, are required to disclose any and all conflicts of interest. All bidders found to have an undisclosed conflict of interest may be disqualified. A bidder may be considered to have a conflict of interest with one or more parties in this bidding process, if they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about or influence on the bid of another bidder, or influence the decisions of the Near East Foundation regarding this bidding process.

Currency of bid:

All prices should be quoted by the bidders in USD, unless otherwise stated.

Payment:

Payments will be made by an International Bank Transfer in USD or in cash USD, within 15 days from the reception of ‎a proper invoice.‎

Bid Validity:

Bids shall remain valid for a period of 30 days after the date of the bid submission deadline. 

Evaluation of Bids:

The Near East Foundation will evaluate the submitted bids according to the following criteria:

• Quality of the good/service according to the required specifications.
• Price in comparison to NEF established rate.
• Ability to deliver the requested service by the required time.
• Demonstrated excellent service.
• Solidity of the quotation/proposal prepared.
• Reputation of the service provider.
• Adherence, to ethic and anti-corruption practices of NEF.
• Proven previous experience working in the field of the required good/service.

Award procedures:

• The Near East Foundation shall award the contract in writing, with an award letter, to the selected bidder before the end of the bid validity period.
• Any bidder who has not been awarded a contract, will be notified in writing.
• The award letter will state the sum that the Near East Foundation will pay the supplier/service provider in consideration of the good/service prescribed in the contract, and in accordance with the bid.

Signing of contract

• Upon receipt of the letter of acceptance, the Near East Foundation shall call the successful bidder to sign the contract.
• Within an agreed timeframe, an authorized representative of the successful bidder shall sign, date, and return the contract to NEF.

Bidder Representative Name: ………………….

Position: ………………………………………….

Signature: …………………………………………

Date: ………………………………………………