SVN10012 Programme Assistant (IBG) - G4

Context:

Under the overall supervision of the Head of Programmes and the direct supervision of the Immigration and Border Governance (IBG) Programme Manager, the successful candidate will support the planning, coordination, and implementation of the IBG programme in Lebanon.

Core Functions / Responsibilities:

1- Provide overall support in the implementation of programme activities.

2- Assist in monitoring project budgets, including tracking expenditures, verifying financial documents, and preparing budget reports.

3- Organize and maintain project documentation and records, monitoring their accuracy and completeness.

4- Facilitate communication and collaboration with different organizational units and external entities. This includes initiating requests, obtaining required clearances, managing administrative processes, and ensuring effective follow-up.

5- Support the preparation and organization of meetings, workshops, and training sessions, including logistical arrangements, agenda preparation, and documentation.

6- Assist in the drafting of project proposals, concept notes, and other relevant documents.

7- Assist in monitoring and evaluating programme activities, including data collection, analysis, and reporting. Support knowledge management activities by gathering and disseminating relevant information, best practices, and lessons learned.

8- Contribute to project visibility by assisting in the drafting and dissemination of communication materials, such as success stories, newsletters, and social media content.

9- Contribute to the preparation of progress reports, briefing notes, and presentations.

10- Conduct research to support data analysis and synthesis.

11- Perform any other related duties as assigned.

Required Qualifications and Experience:

Education:

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education.

Experience:

• Proven experience in providing support in project or programme implementation.
• Experience in liaising with governmental authorities, United Nations agencies and non-governmental organizations is an advantage.
• Prior work experience with UN and other international organizations, non-government or government institutions in a multi-cultural setting is an advantage. 
• Experience in migration, border management, and security sector reform is an advantage.

Skills:

• Strong organizational and administrative skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in using MS Office applications (Word, Excel, PowerPoint) and other relevant software.
• Ability to work effectively in a team and independently with minimal supervision.
• Attention to detail and accuracy in work.
• Knowledge of project management principles and practices is desirable.

Languages:

For all applicants, fluency in Arabic and English is required (oral and written).

DESIRABLE

Working Knowledge of French

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes:

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

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Applications received through email will not be considered.

For any technical concerns, please email beyvacancy@iom.int