Grants Coordinator

AFLAMUNA is a Lebanese non-profit organization striving to empower filmmakers and audiences from around the Arab region. We believe in the power of film as a driver for change, access to independent cinema as a right to all communities across class and culture, and the rights of Arab artists to choose their narratives. We create resources, events, and virtual and physical spaces that bring filmmakers, communities, and civil society closer, paving the way for radical and transformative collaboration.

If you believe in radical collaboration, in and out of the office, this is the place for you. We are a small multi-generational, close-knit, and dedicated team working to support and elevate our community. Our association and programs constantly evolve in response to our community’s needs, and, by extension, so do our jobs. We are looking for someone with team spirit and drive who can take the initiative and is comfortable handling diverse tasks to support the team and the association.

Primary Duties & Responsibilities

• Responsible for the AFLAMUNA application system.
• Review data received by applicants and ensure all needed information is collected.
• Prepare AFLAMUNA Grants agreements and follow up with grants recipients on needed documents and agreement signatures.
• Ensure that grants recipients are provided with timely information and materials.
• Establish and maintain effective communication and cooperation with grants recipients on projects’ implementation, reporting, information sharing, and further work planning.
• Provide administrative and advisory support to grants recipients throughout the grant period.
• Coordinate and organize all related meetings and activities with grants recipients. 
• Organize regular and systematic follow-up to monitor grants projects' implementation progress.
• Maintain updated tracking sheets on the status of the project’s implementation.
• Keep all data related to grants projects well organized and easily accessible at all times.
• Ensure grants narrative and financial reports are received on time.
• Submit regular information on grants projects implementation to the AFLAMUNA Project Manager and Director of Programs.
• Assist in preparing the Final Report on the results of grants projects implementations.

Knowledge, Skills, and Abilities

Qualifications

• University degree in Arts and Cultural Management or two to five years of work experience in a related field.
• Proven experience in program coordination.
• Knowledge of the Arab Independent Film Ecosystem is required.
• Knowledge of the Arab Civil Society Ecosystem is a plus.

Overall Experience

• At least three years of experience coordinating (monitoring) programs, projects, and/or grant management components in public, non-governmental or international organizations.

Soft and Technical Skills

• Excellent Presentation, written, and verbal communication skills in English and Arabic.
• French is a plus.
• Proven experience in program implementation and follow-up.
• Organized and Detail-Oriented.
• Proficiency in Microsoft Office, Google Docs environment, Jotform, and Airtable.

Key Behavioral Competencies

• Strong interpersonal skills allow for building trust and maintaining strong relationships with grant recipients.
• Creative thinking to solve unexpected issues.
• Ability to multitask and deliver according to deadlines.

Practical Details

• Full-time job, from October 1st, 2023, until October 1st, 2024.
• Working out of AFLAMUNA’s office in Beirut, Lebanon.
• One-year project-based contract after 3-month probation.
• Salaries range from 1000 to 1500 euros.

The applications will be reviewed as they are received, and the position will be filled as soon as possible, so please apply as soon as you can. If you do not meet the above criteria but still believe you are suitable for the job, apply and let us know why!

AFLAMUNA is an equal-opportunity employer. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, sexual orientation, gender identity, marital status, or disability.

AFLAMUNA is a safe space, free of discrimination, and we expect any new team member to uphold these values.