Project Admin Officer - Beirut

Result areas

Handling finances

• Prepares monthly payments for staff in the field;

• Follows up closely on monthly payments and cheque advances;

• Keeps track and monitors advances of partners;

• Weekly controls the budget to ensure proper expenditure of each budget line;

Result: Finances are handled in such matter that field staff are paid on time and according to precise documentation.

Handling Administration 

• Develops and maintains a filing system of partners;

• Keeps track and monitor advances of partners and staff;

• Performs administrative tasks (photocopies, buying stationeries, scanning/faxing documents, minutes of meetings);

• Assists in preparation of monthly and completion reports;

• Prepares and submits bi-weekly reports to the supervisor on the date identified;

Result: Administrative tasks are handled in such a way that a filing system is in place reports are submitted on time.

Organization, Coordination and Management

• Organizes trainings, seminars, project opening ceremonies, hosting donors and beneficiary visits, site inspections, etc.

• Coordinates with the field and ensures that the work is done properly and on time by meeting WCH targets;

• Manages minor procurement processes (stationary provision, utilities, minor purchases for all project activities);

• Updates and maintains information on computer database systems and in archives;

• Develops, design, and improve work methods and procedures in coordination with the supervisor;

• Supports in collecting data to write donor reports;

• Collects documents from the field and enters that in the database;

Knowledge and Experience

Degree in Management, finance, or similar degree;

Minimum of 1 year experience in similar positions with an NGO;

Preferably previous experience working with children/refuges/vulnerable populations;

Skills and Competencies

Strong computer skills, Microsoft office and especially Excel;

Fluency in Arabic and English;

Cultural sensitivity;

Result-oriented;

Attentive to detail and cost-conscious;

Tolerance;

Works well in small team;

Flexibility;

“Commitment to the vision and goals of War Child Holland in Lebanon, including adherence to the Child Safety Policy, is essential”