Administrative Coordinator

Main Responsibilities:

-Support in AIF’s financial management; identify short and long-term goals for resource allocation and diversity to meet
strategic priorities; plan, develop, analyze and manage multi-year operating and budgets; oversee financial activities, including financial management,
accounts receivable/payable, procurement, reporting, analysis, and policy compliance.

-Responsible for financial reporting and support in narrative reporting

-Create timelines, workflows, and follow up on proposals

-Assist in developing project texts and documents

-Coordinate preparation of annual report

-Support team in human resources, including hiring, orientation, performance planning and compensation, staff development and relations.

• -Implement office policies, organize office operations and procedures
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• -Supervise office expenditures and provide reports to accounting
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• -Ensure cash and bank reconciliations
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• -Coordinate with director and BoD all payments related to banks, transfer orders, releases of payments
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• -Oversee petty cash and payments for daily use of goods and services made by Operations Coordinator
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• -Prepare and correspond all documents and data needed to fiscal and legal
• declarations and processes
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• -Follow-up on AIF legal matters
• -Contribute to collection and practice-related input to programming content, general reports and communication.
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• Qualifications
• -3-5 years’ practical experience in project management, administration, grant management, and/or
  financial management in the arts and culture field;
• -Excellent command of verbal and written Arabic and English. Working knowledge of French
• -Experience as a team leader and/or lead coordinator
• -Ability to work independently and within a team; contributing positively to team culture
• -Excellent communication and mediation skills
• -Proficiency in Microsoft Office: Word and Excel.