PROJECT OFFICER / ADMINISTRATOR

KEY RESPONSIBILITIES

The Project Officer/Administrator will be responsible for the following tasks:

• Assist in the development and maintenance of project plans, schedules, and timelines.
• Coordinate meetings, workshops, and other project-related events.
• Ensure that project tasks are carried out according to the established plan.
• Maintain project documentation, including meeting minutes, project reports, and correspondence.
• Keep project records organized and accessible.
• Facilitate communication among project team members and stakeholders.
• Act as a point of contact for project-related inquiries.
• Assist in the allocation and management of project resources, including personnel, materials, and equipment.
• Identify and document project risks.
• Ensure that project deliverables meet established quality standards.
• Provide general administrative support to the project team.
• Schedule meetings, book venues, and handle other logistical arrangements.
• Address day-to-day challenges and problem-solving within the scope of the project.
• Escalate issues to the project manager when necessary.
• Ensure that the project activities comply with relevant policies, regulations, and procedures.
• Contribute to project evaluations and lessons learned sessions.
• Identify opportunities for process improvement and efficiency.

REQUIREMENTS FOR POSTION

The ideal candidate should possess the following qualifications and experience:

Your knowledge, experience & skills:

• A bachelor's degree in business administration, project management, or a related field is often preferred.
• 1 - 2 years of experience in project coordination, administration, or a related field. (Preferable at NGOs/iNGOs).
• Familiarity with project management principles, methodologies, and best practices.
• Understanding of project life cycles and the ability to contribute to project planning and execution.
• Strong administrative and organizational skills, including attention to detail and the ability to manage multiple tasks simultaneously.
• Proficient use of office software such as Microsoft Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

Additional skills:

• Ability to communicate effectively with team members, stakeholders, and external partners.
• Ability to identify issues, troubleshoot problems, and propose effective solutions.
• Critical thinking skills to address challenges that may arise during project execution.
• Strong interpersonal skills to build and maintain positive working relationships.
• Effective time management skills to meet deadlines and manage priorities.
• Ability to work under pressure in a fast-paced environment.
• Flexibility and adaptability to changes in project scope, priorities, and timelines.